Administrative/Executive Assistant for C-Suite Executive

National Interstate Corporation - Richfield, OH

Part-time,Full-time - Mid Level

Richfield, OH

About the position

The Administrative/Executive Assistant for C-Suite Executive plays a crucial role in supporting senior officers by managing complex administrative functions and confidential situations. This position aims to enhance the efficiency of executive-level responsibilities by organizing schedules, preparing correspondence, and overseeing various projects. The assistant will also be involved in process improvement and resource identification to meet the needs of the executive and the business.

Responsibilities

• Handles a variety of moderately complex to complex administrative functions and confidential situations.
• Identifies available resources to assist in ensuring that processes are in place to meet the needs of the executive and the business.
• Participates in developing, implementing, assessing, and improving applicable processes and workflows.
• Utilizes computer systems and applications to determine, compile, and analyze data for decision-making, communications, and presentations.
• Prepares, receives, and responds to moderately complex correspondence, ensuring all outgoing information meets quality standards.
• Maintains files (paper and electronic), including highly confidential information as well as legal documentation.
• Schedules appointments and makes travel arrangements.
• Maintains calendars and schedules appointments to ensure adequate time for discussions and efficient flow.
• Assists in the preparation and administration of budget and control activities.
• Verifies and prepares invoices, expense reports, and other expenditures.
• Ensures vendors receive accurate and timely payment.
• Receives and screens telephone calls and visitors, directing to appropriate individuals when needed.
• Plans and executes the logistics for business unit/functional unit meetings and events.
• Recommends selection and reserves the facility/location, food and beverage selections, group outings/activities, etc.
• Negotiates contracts with vendors/service providers.
• Tracks expenses and prepares reports on cost for events.
• Oversees all aspects of multiple projects through completion.
• Serves as an expert knowledge resource on business unit/functional unit and company functional/administrative policies and procedures.
• Builds and maintains strong intra-company relationships and understanding of the divisions, business, and organization to accomplish objectives.
• May have responsibility for performance and coaching of staff and may have a participatory role in decisions regarding talent selection, development, and performance management for direct reports.

Requirements

• Associate degree or equivalent; Bachelor's degree preferred in Business Administration or related field.
• Generally, 4 to 6 years of related experience.

Benefits

• Health insurance
• Paid time off