Administrative/Executive Assistant, Healthcare Industry Group

Alvarez & Marsal - New York, NY

Part-time - Entry Level

New York, NY

Professional, Scientific, and Technical Services

About the position

The Administrative/Executive Assistant position at Alvarez & Marsal's Healthcare Industry Group (HIG) involves providing comprehensive administrative support to Managing Directors and the team. This role is crucial for ensuring smooth operations within the firm, particularly in a fast-paced environment focused on delivering transformational change in the healthcare sector. The Executive Assistant will coordinate schedules, manage communications, and assist with various operational tasks, contributing to the overall efficiency and effectiveness of the team.

Responsibilities

• Coordinates Managing Directors' calendars through Outlook to ensure conflicts are avoided and scheduled events are respected.
• Submits expense reports through Concur and reconciles corporate credit card statements.
• Works closely with the staff to keep the team well informed of upcoming commitments and responsibilities, following up as appropriate.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to determine appropriate course of action.
• Provides a bridge for smooth communication between internal and external groups as well as guidance to additional support personnel.
• Schedules and organizes meetings, conference calls, events, and other departmental activities.
• Coordinates travel plans, hotels, and car service.
• Provides general administrative support (e.g., copying sensitive files, binding, answering phone) and project specific assistance.
• Meets and greets clients and other visitors.
• Assists with department and operational activities/projects as needed and performs other work-related duties as assigned.

Requirements

• A Bachelor's Degree in a relevant field of study (degree in business-related field a plus) is preferred.
• 3 years of Administrative Assistant or Executive Assistant experience in consulting, professional services, accounting, or a law firm.
• Highly proficient with Microsoft Office Suite.
• Understands the importance of strict confidentiality of internal/personnel affairs/client information.
• Ability and desire to learn and develop new skills.
• Excellent oral and written communication skills.
• Impeccable attention to detail and self-review and strong follow-up skills.
• Demonstrates ownership and accuracy of work product.
• Must work efficiently and be able to meet deadlines; strong time management skills; prompt reliable service.
• A self-starter who can multi-task and support multiple people with varied personalities.
• Ability to work independently, as well as on a team, in a fast-paced environment.
• Able to interact effectively and professionally with clients and all levels of firm personnel.
• Willingness to be coached / desire and capacity for growth / positive teaming attitude.
• Flexibility to work additional hours as required in the office and remotely.

Benefits

• Healthcare plans
• Flexible spending and savings accounts
• Life, AD&D, and disability coverages
• 401(k) retirement plan with discretionary contributions
• Paid time off including vacation, personal days, sick time, federal holidays, and parental leave
• Discretionary bonus program based on individual and firm performance