Administrative/executive assistant needed in New York City entry level 2 to 3 years experience

Unclassified - New York, NY

Full-time - Entry Level

New York, NY

About the position

We are seeking an entry-level Administrative Executive Assistant to join our dynamic team in New York City. This position is ideal for individuals who are looking to kickstart their career in administration and support executive-level staff. The successful candidate will play a crucial role in ensuring the smooth operation of our office by providing comprehensive administrative support to our executives. This includes managing schedules, organizing meetings, and handling correspondence. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. In this role, you will be responsible for maintaining the executive's calendar, scheduling appointments, and coordinating travel arrangements. You will also be tasked with preparing reports, presentations, and other documents as needed. The position requires a high level of professionalism and discretion, as you will be privy to sensitive information. Additionally, you will assist in various projects and initiatives, providing support to ensure deadlines are met and objectives are achieved. This is a fantastic opportunity for someone who is eager to learn and grow within a supportive environment. We value teamwork and collaboration, and we are looking for someone who shares our commitment to excellence and customer service. If you are a motivated individual with a passion for administration, we encourage you to apply and become a part of our team.

Responsibilities

• Manage executive calendars and schedule appointments
• Coordinate travel arrangements and itineraries
• Prepare reports, presentations, and correspondence
• Organize and facilitate meetings, including taking minutes
• Assist with project management and tracking deadlines
• Maintain filing systems and ensure documents are organized
• Handle incoming calls and emails professionally
• Support the executive team with various administrative tasks as needed

Requirements

• 2 to 3 years of experience in an administrative role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Ability to maintain confidentiality and handle sensitive information
• Detail-oriented with a proactive approach to problem-solving

Nice-to-haves

• Experience in a corporate environment
• Familiarity with project management tools
• Basic knowledge of accounting or finance principles
• Ability to work in a fast-paced environment

Benefits

• Health insurance
• Paid time off
• 401(k) plan with company matching
• Professional development opportunities
• Flexible work hours