Administrative & Finance Manager

$70,000 - $80,000/Yr

Community Health Initiative Of Orange County - Santa Ana, CA

Full-time - Mid Level

Remote - Santa Ana, CA

Ambulatory Health Care Services

About the position

The Administrative and Finance Manager will oversee the organization's administrative functions, including accounting, human resources, payroll, and general office operations. This role serves as a liaison to vendors, ensuring that services meet the organization's needs and contractual obligations while maintaining compliance with regulations.

Responsibilities

• Manage and administer accounting functions including Quickbooks and Bill.com administration.
• Process end-to-end payroll ensuring accuracy and compliance, including timesheet administration and tax filings.
• Work with outsourced Human Resources vendor to ensure compliance and manage onboarding and off-boarding processes.
• Manage office operations including mail management, email distribution, and scheduling meetings.
• Prepare and send the Finance Committee Agenda to the Board.
• Work with insurance broker to update and obtain Certification of Insurance as needed.
• Prepare reports and distribute to appropriate parties.
• Recommend, develop, and implement SOPs, policies, and processes to ensure compliance with regulations.
• Maintain knowledge of trends, best practices, and regulatory changes in human resources and accounting.
• Assist with special projects and perform other related duties as assigned.

Requirements

• Bachelor's degree or equivalent in Accounting or Management, preferred.
• Minimum of 3 years' experience in accounting/bookkeeping, office management, and human resources.
• Proficiency in Microsoft Office, Outlook, Internet, and Quickbooks accounting database management.
• Strong interpersonal and communication skills; ability to speak, read and write effectively in English.
• Demonstrated track record leading and delivering high-quality customer services.
• Self-starter, adaptable, highly motivated, and achievement-oriented.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Strong organizational, problem-solving, and analytical skills.

Nice-to-haves

• Experience with Bill.com administration.
• Knowledge of regulatory changes in human resources and accounting.

Benefits

• Health savings account
• Disability insurance
• Health insurance
• Dental insurance
• 401(k)
• Flexible spending account
• Military leave
• Paid time off
• Employee assistance program
• Vision insurance
• Professional development assistance
• Life insurance
• Retirement plan