Administrative Financial Analyst

Unclassified - Arlington, VA

Full-time

Arlington, VA

About the position

XLA is seeking an Administrative Financial Analyst to provide essential support to a federal agency located in Arlington, VA, which is conveniently accessible via metro. This role is pivotal in ensuring the accuracy and integrity of financial and accounting reports, as well as managing various administrative tasks that contribute to the smooth operation of the agency's financial processes. The Administrative Financial Analyst will be responsible for analyzing and processing financial reports, accounts payable, cost accruals, and disbursements. This includes a thorough examination of both electronic and hard copy records to ensure data is entered consistently and accurately, thereby maintaining data integrity. In addition to financial analysis, the analyst will assist in scheduling and preparing for program activities, maintaining spreadsheets that track obligations, accounts payable, and disbursements. The role also involves attending organizational meetings, working groups, and briefings to stay informed and contribute to discussions. The analyst will conduct various office support functions, including answering phones, distributing mail, maintaining calendars, data entry, document scanning, and coordinating meetings and conference rooms. The position requires proficiency in Microsoft Office, particularly Excel, to configure data related to moveable property, vehicles, portable electronic devices, supplies, and first-class mail management. The analyst will create and file both hard and soft copy office documents, develop spreadsheets and tracking tools, and prepare reports and presentations. Additionally, the analyst will manage data related to capitalized and non-capitalized property, ensuring that the preparation and delivery status of financial deliverables is tracked and maintained. Customer service activities with DEA stakeholders are also a key component of this role, along with performing other related administrative duties as assigned. The analyst will conduct procedure reviews to confirm that all required documentation is completed and submitted for equipment, property, supplies, and first-class mail, as well as perform research and data collection to locate missing information.

Responsibilities

• Analyzes and processes financial and accounting reports, deliverables, accounts payable, cost accruals, and disbursements.
• Analyzes electronic and hard copy records for accuracy and completeness, ensuring data is entered in a consistent format.
• Identifies trends, patterns, and anomalies in records and data.
• Assists in scheduling and preparation of program activities.
• Maintains spreadsheets of obligations, accounts payable, and disbursements.
• Attends organizational meetings, working groups, and briefings.
• Conducts office support functions such as answering phones, distributing mail, maintaining calendars, data entry, document scanning, and coordinating meetings.
• Configures data in Excel spreadsheets for moveable property, vehicles, portable electronic devices, supplies, and first-class mail management.
• Creates and files hard and soft copy office documents.
• Develops spreadsheets, tracking tools, and prepares reports and presentations using Microsoft Office products.
• Manages data of moveable property, capitalized and non-capitalized property, portable electronic devices, first-class mail, and supplies.
• Maintains and tracks preparation and delivery status of data or financial deliverables.
• Performs customer service activities with DEA stakeholders.
• Performs other related administrative duties as assigned.
• Conducts procedure reviews to confirm all required documentation is completed and submitted for equipment/property/supplies/first-class mail.
• Performs research and data collection to locate missing information.
• Processes information using different word processing packages.
• Receives and inspects equipment, affixing barcodes and generating inventory records.
• Resolves data discrepancies and recommends solutions.
• Responds to office inquiries.
• Tracks, organizes, records, modifies, identifies, validates, analyzes, and reports financial and accounting data relating to procurement of commodities, services, or supplies, intra-agency agreements, and account deliverables and receivables.

Requirements

• Bachelor's Degree in a relevant field.
• Two years of relevant experience in financial analysis or administrative support.
• Proficiency in Microsoft Excel and Microsoft Office.