Administrative Manager - Levy Library

$65,193 - $150,307/Yr

Mount Sinai Health System - New York, NY

Full-time - Mid Level

New York, NY

10,001+ employees

Hospitals

About the position

The Administrative Manager at Levy Library, Mount Sinai, plays a crucial role in supporting the Scholarly and Research Technologies department by managing various administrative, project, and logistical tasks. This position involves overseeing day-to-day operations, coordinating complex project activities, and ensuring compliance with institutional policies. The Administrative Manager will also maintain the Dean & Vice President's calendar, handle scheduling requests, and manage departmental processes to enhance efficiency and effectiveness.

Responsibilities

• Manage the day-to-day operational functions of the Scholarly and Research Technologies department.
• Develop and monitor departmental process improvement plans.
• Provide input on the development and implementation of departmental policies and procedures.
• Maintain the Dean & Vice President's complex calendar and handle scheduling requests.
• Coordinate and schedule appointments, meetings, and conferences for the team.
• Oversee logistics for meetings, including site arrangements and catering.
• Act as a liaison for scheduling conference rooms in other locations.
• Check materials submitted for supervisor's attention for completeness and accuracy.
• Maintain departmental employee files and attendance records.
• Generate payroll submissions and resolve timecard issues with payroll.
• Ensure adequate restocking of departmental supplies and inventory management.
• Assist with onboarding and offboarding employees.
• Evaluate and report on project progress in terms of quality and performance metrics.
• Prepare statistical reports and keep informed of technical managerial advances in IT.

Requirements

• Bachelor's degree in a business-related field.
• Master's degree preferred.
• 5+ years of related business experience.
• Competency in applying general personnel practices, accounting, and budgeting principles.
• Excellent written and oral communication skills.
• Strong organizational skills and ability to prioritize multiple tasks.
• Exceptional attention to detail and accuracy.
• Proficiency in Microsoft Office.

Benefits

• Competitive salary range of $65,193.00 - $150,306.79 annually.
• Opportunities for professional development and advancement.
• Comprehensive health benefits.
• Supportive work environment promoting diversity and inclusion.