Administrative Office Coordinator

$49,920 - $49,920/Yr

Rkaa Architects - Phoenix, AZ

Full-time - Entry Level

Onsite - Phoenix, AZ

About the position

The Administrative Office Receptionist at RKAA Architects, Inc. is responsible for managing the front office operations, providing excellent customer service to clients and visitors, and supporting various administrative tasks. This role is essential for maintaining a welcoming environment and ensuring smooth communication within the office.

Responsibilities

• Greeting clients and visitors and addressing basic questions
• Answer inbound telephone calls in a professional manner
• Taking and ensuring messages are passed to the appropriate staff in time
• Reception area maintenance
• Managing meeting room availability
• Plan and schedule appointments and events
• Manage inventory of office supplies and keeping them organized
• Handling travel arrangements as necessary
• Data entry as it relates to general office duties, as well as assisting the Accounting Department
• Draft correspondences and other formal documents as needed by staff
• Create engaging posts and maintain an active social media presence
• Develop and implement organized filing systems
• Perform other misc. office tasks as requested
• Coordinate with internal team as needed
• Take site and building photos for various submittals and for marketing purposes
• Make in-person submittals to city facilities and clients as needed

Requirements

• Excellent verbal communication skills and phone etiquette
• Active listening skills are a must
• Works well with others
• Ability to prioritize and multitask as required
• Strong organization skills and attention to detail
• Previous experience in office administration or other related fields is a plus, but not required
• Previous experience in graphic design or other related fields is preferred, but not required
• Photography experience (especially related to Architecture) is a plus
• Knowledge of Adobe Photoshop software is a plus

Nice-to-haves

• Experience in social media marketing
• Graphic design experience
• Photography experience related to architecture

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid holidays
• Paid time off
• Vision insurance
• Quarterly / year-end bonuses based on RKAA's current market performance
• Simple IRA