Administrative Office Manager - Houston, TX

Empower Pharmacy - Houston, TX

Full-time - Mid Level

Houston, TX

11-50 employees

Health and Personal Care Retailers

About the position

The Administrative Office Manager at Empower Pharmacy plays a crucial role in ensuring operational efficiency by providing essential administrative support. This position is responsible for managing office functions, facilitating communication, and maintaining organized systems that contribute to a productive work environment. The role involves overseeing office operations, coordinating schedules, and supporting Human Resources in onboarding, all while upholding the company's commitment to quality and innovation in healthcare solutions.

Responsibilities

• Provides and maintains comprehensive, efficient administrative support including managing correspondence, scheduling appointments, and handling inquiries to various departments.
• Oversees office facilities, including maintenance, office supplies inventory, and consults with vendors to ensure a conducive work environment.
• Coordinates and manages schedules for meetings, appointments, conference rooms and events, ensuring optimal use of time and resources.
• Maintains and organizes physical and digital filing systems, ensuring easy retrieval and confidentiality of sensitive information.
• Serves as a primary point of contact for internal and external communications, including phone calls, emails, and in-person inquiries.
• Coordinates travel arrangements for staff, including booking flights, accommodations, and transportation as required.
• Assists in basic financial tasks such as processing expenses, invoicing, and maintaining petty cash records.
• Tracks daily hourly employee attendance via electronic tracker and submits records to appropriate leader.
• Supports the planning and execution of office events, meetings, and conferences, including logistical arrangements and catering.
• Assists with departmental onboarding of new employees and facilitating Human Resources (HR)-related processes under the guidance of HR department.

Requirements

• Bachelor's or Associate's degree in business administration, human resources, communication, or any related field.
• Minimum of 5 years of experience in office administration or office manager role in a mid-size to large organization (30+ people).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Experience with budget management and financial reporting is a plus.

Nice-to-haves

• Experience in a healthcare setting.
• Knowledge of compliance and regulatory requirements in healthcare administration.

Benefits

• AD&D insurance
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• Flexible spending account
• Paid time off
• Employee assistance program
• Vision insurance
• 401(k) matching
• Volunteer time off
• Flexible schedule
• Pet insurance