Administrative Operations Coordinator II -North Port, FL

Wharton-Smith - Port Charlotte, FL

Full-time

Port Charlotte, FL

Construction of Buildings

About the position

The Administrative Operations Coordinator II position at Wharton-Smith, Inc. involves providing essential administrative support to project teams, including the Project Manager, Project Engineer, and Superintendent. The role requires proficiency in project management software to manage various project-related documents and tasks, ensuring accuracy and thoroughness in all administrative functions.

Responsibilities

• Provide administrative support to project teams including Project Manager, Project Engineer, and Superintendent.
• Utilize project management software to generate and track subcontracts, purchase orders, bonds, and other functions.
• Maintain project documents within the project management software and project files.
• Gather and assemble supporting documents for project manuals.
• Perform routine functions on the Internet as needed.
• Complete other administrative and general office duties as required.

Requirements

• Excellent organizational and problem-solving skills.
• Ability to prioritize and manage multiple projects simultaneously.
• Ability to work independently and in a fast-paced team environment with limited supervision.
• Detail-oriented and self-motivated.
• Excellent interpersonal skills with co-workers and clients via phone, email, and in-person.
• Proficient in Microsoft Word, Excel, and Outlook.
• Proficient in copying/moving files and creating directories in a Windows environment.
• Attention to detail and math skills are essential.
• Possess a valid driver's license.

Nice-to-haves

• Knowledge of processing Owner Direct Purchase purchases and MBE reporting.
• Knowledge of Contract Manager Software.
• Knowledge of RedTeam Software.