Administrative Operations Coordinator

$43,888 - $43,888/Yr

Rockdale County, Georgia - Conyers, GA

Full-time

Conyers, GA

About the position

The Administrative Operations Coordinator is responsible for managing day-to-day administrative and operational tasks within the department. This includes procurement of assets, budget administration, vendor scheduling, and coordination of departmental operations. The role requires effective communication and problem-solving skills to support departmental initiatives and ensure smooth operations.

Responsibilities

• Handles the procurement process for the department's assets.
• Monitors contract renewal data on all vendors and equipment for the department.
• Facilitates, coordinates, and schedules training and support for department employees and initiatives.
• Schedules and coordinates work projects; monitors their progress from receipt of order to completion.
• Assists in the investigation and problem resolutions associated with customer or departmental inquiries.
• Coordinates and assists with preparation and adoption of the department's annual operational and capital budgets.
• Continually monitors and tracks expense records and recommends control procedures as needed.
• Consults with management regarding the formulation, analysis, review and control of the department budget.
• Ensures that all contractual obligations are budgeted, tracked, and paid in a timely manner.
• Approves vendor invoices for payment.
• Audits billings to ensure discrepancies are credited within a reasonable period of time.
• Provides assistance regarding front desk and administrative tasks, including receiving and scheduling; and provides general administrative support in all business-related efforts.
• Assists with presentations, the organization and the implementation of conferences.

Requirements

• Associate's degree in Business Administration or a related field.
• Four (4) years of experience serving in a computer technology reactive services support capacity.
• Knowledge of accounting and budgeting principles, procedures and guidelines, specifically procurement, accounts payable, accounts receivable, and general ledger posting.
• Knowledge of Microsoft Office Suite of products.
• Skill in providing quality customer service.
• Skill in working as a team member.
• Skill in oral and written communications.
• Ability to establish and maintain effective working relationships.
• Ability to understand and communicate department specific terms and concepts.
• Ability to understand and carry out complex and verbal written directions.
• Ability to interact with all levels of county government in a way that promotes respect, encourages cooperation, and contributes to excellent performance.

Nice-to-haves

• Bachelor's Degree in Business Administration or a related field.