Recycle Ann Arbor - Ann Arbor, MI
posted 2 months ago
Recycle Ann Arbor is searching for an Administrative and Operations Coordinator to join our growing team. Recycle Ann Arbor is a mission-driven Zero Waste organization whose mission is to develop and operate innovative reuse, recycling, and zero-waste programs that improve the environmental quality of our community. As a Mission Based Non-Profit Organization, our annual budget is $10M, almost entirely generated by earned income from Materials Recovery Facility (MRF) recycling processing services, Recycling Curbside Collection Services, Recycling Drop Off Services and Construction & Demolition (C&D) Recovery Services. We have approximately 60 employees. The Administrative and Operations Coordinator is a dual-purpose role requiring excellent administrative, relationship, MS Office, communication, and customer service skills. This position reports to the Division Manager and the Director of Operations. The role involves preparing reports for upper management regarding the status of business, including budgets, accounts payable, and accounts receivable, primarily using Excel and Oracle/NetSuite programs. The coordinator will also supervise and coordinate the activities of staff and volunteers, set deadlines, assign responsibilities, and monitor and summarize the progress of projects. In addition, the coordinator will plan, coordinate, and oversee inbound and outbound shipments of goods, materials, commodities, and interdepartmental services. They will assist management in operational and administrative functions at other divisions as assigned, help plan and carry out special projects or events, and perform cash drawer reconciliation and proper delivery of revenues to the office safe or banking institution. The role also includes internal accounting and data development, preparing, coding, and submitting accounts payable invoices for approval, and assisting with grant workplan implementation and reporting as applicable. The coordinator will work with vendors to maximize diversion from landfill, including LEED reporting, and collaboratively co-develop systems, policies, and procedures for all site operations/functions. They will conduct research, compile, analyze, and report on past, current, and future site operations, trends, and industry initiatives to support ongoing and future site operations and development. Recommendations on accounting, administration, and efficiency improvements will also be part of the role. Compliance with local, state, and federal site licenses, prevention plans, and other regulatory obligations is essential, as is participation in Safety Committee meetings and organizational safety initiatives. The coordinator will greet customers, answer a diverse range of questions regarding sales, operations, recycling options, and hours of operation, and assess incoming customer recyclable material loads to make sales at the Point of Sale.