Administrative Operations Specialist, Academic Affairs

State of Georgia - Haralson, GA

Full-time - Entry Level

Haralson, GA

Executive, Legislative, and Other General Government Support

About the position

The Administrative Operations Specialist for Academic Affairs plays a crucial role in supporting the administrative functions of the academic department. This position is responsible for coordinating various operational tasks, ensuring that academic programs run smoothly and efficiently. The specialist will work closely with faculty, staff, and students to facilitate communication and streamline processes related to academic affairs. This includes managing schedules, organizing meetings, and maintaining records related to academic programs and initiatives. In addition to administrative support, the specialist will assist in the development and implementation of policies and procedures that enhance the academic experience for students and faculty. This may involve conducting research on best practices in academic administration, analyzing data to inform decision-making, and providing recommendations for improvements. The role requires a proactive approach to problem-solving and the ability to adapt to changing priorities in a fast-paced academic environment. The Administrative Operations Specialist will also be responsible for managing budgets related to academic programs, ensuring compliance with institutional policies, and preparing reports for senior management. This position requires strong organizational skills, attention to detail, and the ability to work collaboratively with diverse stakeholders. The specialist will serve as a point of contact for inquiries related to academic affairs and will represent the department in various meetings and committees.

Responsibilities

• Coordinate administrative tasks related to academic programs and initiatives.
• Manage schedules and organize meetings for faculty and staff.
• Maintain accurate records and documentation for academic affairs.
• Assist in the development and implementation of policies and procedures.
• Conduct research on best practices in academic administration.
• Analyze data to inform decision-making and provide recommendations.
• Manage budgets related to academic programs and ensure compliance with policies.
• Prepare reports for senior management regarding academic operations.
• Serve as a point of contact for inquiries related to academic affairs.
• Represent the department in meetings and committees.

Requirements

• Bachelor's degree in a relevant field such as education, business administration, or a related area.
• Proven experience in administrative support, preferably in an academic setting.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively with diverse stakeholders.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Experience with budget management and financial reporting.

Nice-to-haves

• Master's degree in a relevant field.
• Familiarity with academic policies and procedures.
• Experience with data analysis and reporting tools.
• Knowledge of project management principles.
• Ability to work in a fast-paced environment and manage multiple priorities.

Benefits

• Health insurance coverage
• Dental insurance coverage
• Retirement savings plan
• Paid holidays and vacation time
• Professional development opportunities