Administrative Operations Specialist I

$49,733 - $49,733/Yr

Grace Fellowship Baptist Church Of St Lucie County Florida - Fort Pierce, FL

Full-time - Entry Level

Fort Pierce, FL

About the position

The Administrative Operations Specialist I position at St. Lucie County involves a diverse range of complex job assignments that focus on administrative, operational, and technical functions within the County. This role requires the application and interpretation of complex policies, regulations, and guidelines, necessitating independent judgment and discretion, particularly as it pertains to confidential information related to employee attendance, departmental budgets, and employer-employee relationships. The specialist will be responsible for providing specialized assistance in the coordination of program and operational functions, which may include purchasing, budget management, financial analysis, and report writing. In this role, the specialist will research operational issues, compile reports, and make recommendations to management. They will also handle complex inquiries and complaints from the public, other agencies, and County employees, ensuring effective communication and resolution. The position requires the administration of specific programs and processes, evaluation and implementation of changes to work methods for increased efficiency, and the creation and maintenance of complex spreadsheets, databases, and reports. Additionally, the specialist will prepare various fiscal and administrative reports, monitor budgets and purchases, and act as a liaison for administrative issues related to facilities and operations. The role also involves establishing internal controls to mitigate risks of fraud, waste, and abuse, developing inventory standards, and overseeing the preparation of reports, agendas, and minutes for departmental meetings. The specialist will supervise materials produced by others, ensuring quality and accuracy, and may perform payroll functions and process personnel transactions. Training staff on new procedures and monitoring compliance with workplace injury reporting and workers' compensation requirements are also key responsibilities. The position requires adherence to the St. Lucie County Board of County Commissioners' policies and may involve other job-related functions as necessary.

Responsibilities

• Provide complex specialized assistance with the operations and coordination of program and operational functions.
• Research operational issues and provide reports and recommendations to management.
• Resolve complex inquiries and complaints from the public, other agencies, and County employees.
• Administer programs and processes specific to department and assignment.
• Evaluate, recommend, and implement changes to work methods and procedures that increase efficiency.
• Create, update, and maintain complex spreadsheets, databases, and reports; compile and analyze data for reports.
• Prepare fiscal, administrative, and other statistical reports as required.
• Monitor and track budgets and purchases.
• Act as a liaison regarding administrative issues related to facilities, operations, research, and program support.
• Establish and maintain internal controls with a focus on high-risk operational areas.
• Develop, implement, and supervise systems and procedures for budgetary and internal controls.
• Develop inventory standards and facilitate the ordering process.
• Prepare reports, calendars, meeting agendas, and minutes for department/division head.
• Supervise and oversee materials produced by others for internal and external distribution.
• Perform departmental payroll functions and process personnel and purchasing transactions.
• Create and maintain standard operating procedures related to position and assigned projects.
• Collaborate with other departments to coordinate and align procedures.
• Provide training to division/department staff on new procedures or software.
• Monitor compliance with reporting of workplace injuries and workers' compensation requirements.

Requirements

• High school diploma or GED.
• At least 3 years of administrative experience in a clerical support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Windows operating systems.
• Strong computer skills and experience with office equipment.
• Excellent verbal and written communication skills.
• Strong proofreading skills and attention to detail.
• Effective time management and organizational skills.

Nice-to-haves

• Experience with budget and financial analysis.
• Ability to handle a high volume of work under pressure.
• Resourcefulness in problem-solving and good judgment.