Administrative Personal Assistant with Social Media Management

$35,922 - $41,912/Yr

Unclassified

Part-time - Entry Level

Remote

About the position

Synergized Coaching Solutions is a leading health and wellness organization located in Brooklyn, NY, dedicated to promoting a healthy lifestyle and well-being. We are currently seeking a highly organized, proactive, and tech-savvy individual to join our team as an Administrative Personal Assistant to the company owner. This part-time position offers a hybrid work environment, allowing for flexibility in work location while requiring some in-person presence in Brooklyn. The Administrative Personal Assistant will play a crucial role in supporting the owner by managing their schedule, assisting with daily administrative tasks, and overseeing the company's social media platforms. This role demands a high level of professionalism, discretion, and excellent communication skills, as the assistant will be the first point of contact for various stakeholders, including staff, vendors, and community partners. The ideal candidate will be responsible for a variety of tasks that include setting up meetings and interviews, making travel arrangements, and managing both business and personal appointments for the owner. Additionally, the assistant will engage in daily administrative tasks such as email correspondence, file organization, and running errands. A significant aspect of this role involves creating, scheduling, and managing posts across social media platforms like Instagram, Facebook, and Twitter, as well as engaging with the online community by responding to comments and messages in a timely and professional manner. The assistant will also represent the company at networking activities and events, particularly those related to health and wellness, and assist in creating digital content such as blog posts, newsletters, and promotional materials. Maintaining confidentiality in all interactions is paramount, and the assistant will be expected to perform other duties as needed to support the owner and the organization effectively. This position is perfect for someone who is passionate about health and wellness and has a strong background in administrative support and social media management.

Responsibilities

• Manage the owner's schedule, including setting up meetings and interviews, travel arrangements, and business and personal appointments.
• Assist with daily administrative tasks such as email correspondence, file organization, and errand running.
• Create, schedule, and manage posts across our social media platforms, including Instagram, Facebook, and Twitter.
• Engage with our staff, vendors, community partners, and online community by responding to comments and messages in a timely and professional manner.
• Represent the company at networking activities and events, such as health and wellness events.
• Assist in the creation of digital content such as blog posts, newsletters, and promotional materials.
• Maintain a high level of confidentiality in all interactions.
• Perform other duties as needed.

Requirements

• Associate's degree or at least 2 years relevant experience required; Bachelor's degree in a related field preferred.
• Previous experience in an administrative or personal assistant role with familiarity with office procedures such as typing, various computer systems, filing and organizing documents, composing and sending emails, etc.
• Proficiency in Microsoft Office Suite and social media platforms.
• Strong clerical skills, including the ability to transcribe information accurately.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Passion for wellness and health is a plus.
• Proven work experience as a Social Media Specialist or similar role.
• Excellent project coordination skills with the ability to manage multiple tasks simultaneously.
• Proficient in using Google Suite for creating documents, spreadsheets, and presentations.

Nice-to-haves

• Experience in event planning, marketing, or working in a medical office is a plus.
• Strong clerical skills, including the ability to transcribe information accurately.

Benefits

• Competitive compensation
• Supportive work environment
• Opportunity to grow within the organization