Administrative Personal Assistant with Social Media Management

$35,922 - $41,912/Yr

Unclassified

Part-time - Entry Level

Remote

About the position

Synergized Coaching Solutions is a leading health and wellness organization located in Brooklyn, NY, dedicated to promoting a healthy lifestyle and well-being. We are currently seeking a highly organized, proactive, and tech-savvy individual to join our team as an Administrative Personal Assistant to the company owner. This part-time position offers a hybrid work environment, allowing for flexibility in work location while requiring some in-person presence in Brooklyn. The Administrative Personal Assistant will play a crucial role in supporting the owner by managing their schedule, assisting with daily administrative tasks, and overseeing the company's social media platforms. This position demands a high level of professionalism, discretion, and excellent communication skills, as the assistant will be the first point of contact for various stakeholders, including staff, vendors, and community partners. In this role, the Administrative Personal Assistant will be responsible for a variety of tasks that are essential to the smooth operation of the organization. Key responsibilities include managing the owner's calendar, arranging travel, and handling both business and personal appointments. The assistant will also engage in daily administrative tasks such as email correspondence, file organization, and running errands. A significant aspect of this role involves creating, scheduling, and managing posts across various social media platforms, including Instagram, Facebook, and Twitter. The assistant will be expected to engage with the online community by responding to comments and messages in a timely and professional manner, representing the company at networking activities and events, and assisting in the creation of digital content such as blog posts and promotional materials. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. A passion for health and wellness is a plus, as is previous experience in a similar role. This position offers competitive compensation and the opportunity for professional growth within a supportive work environment. If you are a dedicated professional who is passionate about health, wellness, and social media, we would love to hear from you.

Responsibilities

• Manage the owner's schedule, including setting up meetings and interviews, travel arrangements, and business and personal appointments.
• Assist with daily administrative tasks such as email correspondence, file organization, and errand running.
• Create, schedule, and manage posts across our social media platforms, including Instagram, Facebook, and Twitter.
• Engage with our staff, vendors, community partners and online community by responding to comments and messages in a timely and professional manner.
• Represent the company at networking activities and events, such as health and wellness events.
• Assist in the creation of digital content such as blog posts, newsletters, and promotional materials.
• Maintain a high level of confidentiality in all interactions.
• Other duties as needed.

Requirements

• Associate's degree or at least 2 years relevant experience required. Bachelor's degree in a related field preferred.
• Previous experience in an administrative or personal assistant role with familiarity with office procedures such as typing, various computer systems, filing and organizing documents, composing and sending emails, etc.
• Proficiency in Microsoft Office Suite and social media platforms. Strong clerical skills, including the ability to transcribe information accurately.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Passion for wellness and health is a plus.
• Proven work experience as a Social Media Specialist or similar role.
• Excellent project coordination skills with the ability to manage multiple tasks simultaneously.
• Proficient in using Google Suite for creating documents, spreadsheets, and presentations.

Nice-to-haves

• Experience in event planning, marketing or working in a medical office is a plus.
• Strong clerical skills, including the ability to transcribe information accurately.

Benefits

• Competitive compensation
• Supportive work environment
• Opportunity to grow within the organization