Administrative / Personal Assistant

$37,690 - $42,723/Yr

Exsento - Palm Harbor, FL

Full-time - Entry Level

Remote - Palm Harbor, FL

About the position

The Administrative and Personal Assistant plays a crucial role in supporting both administrative functions and personal tasks for the company's owners. This position requires strong organizational skills, attention to detail, and the ability to work collaboratively with internal stakeholders and external vendors. The Assistant will report directly to the company owners and support a range of responsibilities across accounting, office operations, and personal assistance tasks.

Responsibilities

• Demonstrate strong Microsoft Office and technical skills for working in a remote environment.
• Demonstrate strong Canva skills to help create documents, social media posts, and marketing material.
• Manage calendar scheduling, appointments, and travel arrangements for the company owners.
• Coordinate meetings, including preparing agendas, taking minutes, and distributing follow-up action items.
• Assist with organizing and maintaining digital and physical files, ensuring documents are easily accessible and up to date.
• Prepare and proofread business correspondence, reports, and presentations.
• Handle incoming communications, including emails and calls, and prioritize or redirect as needed.
• Conduct basic research and compile information to support decision-making.
• Demonstrate strong organizational skills in planning, scheduling, and task follow-up.
• Run occasional personal errands and handle personal scheduling tasks for the company owners.
• Maintain reliable and open communication.
• Act as a proactive self-starter to ensure a smooth workflow and meet deadlines.
• Exhibit professionalism and discretion in handling confidential information.
• Prioritize tasks effectively, adjusting to the dynamic needs of the company owners and business requirements.

Requirements

• High School Diploma or GED required; Associate degree preferred.
• 1-3 years of experience in administrative support roles preferred.
• Exceptional communication and organizational skills with strong attention to detail.
• Proficiency in Microsoft & Google Suite (Word, Excel, PowerPoint, Teams, and Outlook).
• QuickBooks Experience a PLUS.
• Basic proficiency in Canva for creating simple graphics and presentations.
• Self-motivated with the ability to anticipate needs and take initiative without direct supervision.
• Skilled in multitasking and prioritizing tasks effectively while maintaining high accuracy.
• Professional demeanor with a strong commitment to maintaining confidentiality.
• Valid Driver's License required for occasional work-related errands.

Nice-to-haves

• Experience in social media management.