State of Ohio - Mansfield, OH
posted 3 days ago
Full-time - Entry Level
Mansfield, OH
Executive, Legislative, and Other General Government Support
About the position
The Administrative Professional 1 position at the Ohio Department of Rehabilitation and Correction involves providing essential administrative support within the Richland Correctional Institution. The role focuses on processing disciplinary packets, managing schedules, maintaining grievance databases, and assisting with various clerical tasks to ensure smooth operations in a correctional environment. This position is crucial for supporting the agency's mission to reduce recidivism and promote positive change among individuals in the correctional system.
Responsibilities
- Processes discipline packets
- Types, copies, logs and serves employee Pre-Disciplinary Conference Notices
- Manages hearing schedule
- Distributes Pre-disciplinary packets
- Completes confidential documents/materials
- Maintains database for grievances filed by unions and exempt employees
- Responsible for preparing correspondence and reports from rough draft/dictation
- Composes and types correspondence
- Screens incoming calls and responds to inquiries
- Assigns grievance numbers
- Maintains grievance files
- Handles grievance communication between management and unions and employees
- Tracks union leave
- Compiles data related to collective bargaining and negotiations
- Assists employee equal opportunity (EEO) staff with hearings and reports
- Compiles information for position statements for EEO complaints
- Assists Correctional Warden Assistant 2 and acts as back-up to Wardens Administrative Professional 4
- Opens, logs and distributes mail, answers phones, greets visitors, files, and maintains inventory of supplies/orders as needed
- Prepares records retention and disposal schedules and monitors record transfers
- Collects, correlates/mails monthly reports
- Substitutes as Warden's secretary
- Assists committees (e.g. local control, publication screening, etc)
- Coordinates daily work flow of assigned area(s)
- Revises content of manuals and notebooks, maintains security and confidentiality of assigned work area(s) including safe and sanitary conditions
- Performs other duties as required
Requirements
- 1 year training or 1 year experience in secretarial science or business office applications
- For positions requiring technical terminology, applicants must also have 6 months training or 6 months experience in relevant technical terminology
Benefits
- Medical Coverage
- Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
- Childbirth, Adoption, and Foster Care leave
- Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
- Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
