Administrative Program Coordinator IV

$57,512 - $57,512/Yr

Cleveland Clinic - Cleveland, OH

Full-time - Mid Level

Cleveland, OH

Ambulatory Health Care Services

About the position

The Administrative Program Coordinator IV at Cleveland Clinic's Lerner Research Institute provides high-quality administrative support to senior leaders within the Research department. This role involves managing calendars, organizing meetings, drafting presentations, and planning travel arrangements, requiring exceptional organizational and communication skills.

Responsibilities

• Deliver high-quality administrative support to senior leaders.
• Manage the calendars of multiple leaders.
• Organize domestic and international meetings.
• Draft presentations and develop agendas.
• Plan itineraries and travel arrangements.
• Assist the Director with projects and daily tasks.
• Coordinate policy evaluation and implementation.
• Identify operational improvement opportunities.
• Develop communications and databases.
• Lead or coordinate multiple complex projects or initiatives.
• Update, monitor, and manage databases.
• Develop scorecards and milestones to track progress.
• Analyze project improvement and progress.
• Report discrepancies and variances.
• Act as a liaison with committees, caregivers, and vendors.
• Facilitate project prioritization and implementation.
• Assist with scheduling, coordination, preparation, and communication of meetings.
• Attend meetings and record key outcomes.
• Identify key milestones and deadlines.
• Communicate project status and requirements.
• Research, analyze, and organize information for presentations.
• Develop interdepartmental education programs and assist with department orientation and training.

Requirements

• Bachelor's degree in business administration, finance, communications, healthcare administration or a related field.
• Five years of administrative, financial or project management experience.
• Strong computer skills and experience with software applications.
• Skills in multitasking, critical thinking, decisive judgment, independent work, interactive communication, and customer service.
• A high school diploma and nine years of experience may substitute the education and experience requirements.
• An associate's degree and seven years of experience may substitute the education and experience requirements.
• A master's degree and four years of experience may substitute the experience requirement.

Nice-to-haves

• Healthcare experience.
• Knowledge of project management and communication practices.
• Experience in a leadership or supervisory role.

Benefits

• Healthcare insurance
• Dental insurance
• Vision insurance
• Retirement plan
• Paid time off
• Employee assistance programs
• Professional development opportunities