Administrative Program Specialist A (Accounts Payable)

State of Louisiana - Baton Rouge, LA

Full-time - Mid Level

Baton Rouge, LA

Executive, Legislative, and Other General Government Support

About the position

The Administrative Program Specialist A (Accounts Payable) position within the Office of the Secretary's Fiscal Services Division is responsible for performing professional administrative duties to support the Department of Energy and Natural Resources (DENR). This role focuses on managing phone communications, mail operations, and assisting the Administrative Program Director 2. The position also involves designing standard operating procedures, ensuring compliance with regulations, and participating in procurement activities.

Responsibilities

• Answer and screen multiple-line phone calls, dispatching messages accurately.
• Receive and assist visitors upon arrival, guiding them to their destinations.
• Perform administrative tasks to support daily operations within the office.
• Ensure compliance with state and federal regulations, including audits and reviews of record-keeping processes.
• Organize, file, and develop an effective document storage and filing system.
• Assist in the procurement of statewide goods and services, ensuring compliance with state laws.
• Train and assist agency personnel on procurement responsibilities and problem-solving.
• Receive, sort, distribute, and dispatch all incoming and outgoing mail for the department.
• Participate in special projects as assigned by the Administrative Program Director 2, including research and report generation.

Requirements

• Bachelor's degree or equivalent work experience (6 years of full-time work experience may substitute for the degree).
• 1 year of relevant experience in administrative functions.

Nice-to-haves

• Experience in fiscal management or accounts payable processes.
• Strong communication skills and ability to relay information effectively.
• Critical thinking skills to develop original approaches to administrative tasks.

Benefits

• Flexible work schedule upon hire.
• 2 days of telework after 6 months.