Washington University in St. Louis - St. Louis, MO
posted 4 months ago
The Office of the Dean of Arts & Sciences is seeking a motivated individual with excellent communication and organizational skills, as well as project coordination experience, to join their dynamic and collaborative environment. This role is part of the Dean's administrative team, which supports critical operations and administrative functions of the office. The team-based approach emphasizes cross-training and collaborative work, ensuring seamless support for essential functions and facilitating professional development for team members during vacations and absences. The project coordinator plays a vital role in the smooth functioning of the Dean's office, providing essential project support to senior leadership while also performing various administrative tasks such as greeting visitors, submitting receipts for reimbursement, and scheduling meetings. In this position, the project coordinator will be responsible for providing administrative support for various projects, including external departmental reviews, interview scheduling, faculty workshops, and meetings. They will work closely with senior leadership to schedule and organize project meetings, triage incoming requests by gathering facts, researching issues, and making proactive inquiries to provide context and knowledge when responding. The coordinator will also be responsible for scheduling diverse and complex appointments, meetings, itineraries, and travel arrangements, as well as composing, editing, and proofreading a variety of materials. Additionally, they will compile data and information in appropriate formats and perform other duties as assigned. The role also involves A&S Dean's Office administration and coordination, which includes preparing correspondence and documents, managing electronic files, submitting receipts for processing, maintaining office supply inventory, coordinating work orders and building maintenance, and updating routine web pages. The project coordinator will also plan and execute various meetings and events for the Dean's Office, working with external and internal vendors to reserve locations, catering, A/V and tech support, photography, and decor for events. They will serve as a liaison with the Advancement office for high-level events and assist with Advancement events on occasion.