By Design - San Antonio, TX

posted 2 months ago

Full-time - Entry Level
San Antonio, TX
Professional, Scientific, and Technical Services

About the position

BY Design Home Staging is a fast-growing, woman-owned business that thrives on a passion for doing business with integrity. We are seeking an Administrative Project Coordinator who will play a crucial role in our dynamic and energetic team. This position is perfect for someone who loves organization and is detail-oriented while also being able to see the big picture. The ideal candidate will be excited about working with a fast-moving team and will be flexible enough to switch between tasks quickly. You will enjoy coming to work in a beautiful environment and will bring joy and expectancy to your job. The Administrative Project Coordinator will be a ROCKSTAR communicator with clients, focusing on office administration rather than design work. This role is excellent for an experienced individual who loves exceeding client expectations and keeping all the plates spinning. The project management aspect of this position is primarily online, utilizing our software to track and manage tasks, making it a computer-driven desk job rather than physical, on-site coordination. This is an in-office position with a schedule of Monday to Friday from 8:30 AM to 5:00 PM. Experience in the mortgage, real estate, or title industry is a plus, as is proficiency in all aspects of client care administration, including project task management, client liaison, office administration, scheduling, inbound sales, and preparing and submitting invoices.

Responsibilities

  • Answer phone calls and respond to emails from customers inquiring about our services
  • Communicate with different departments
  • Coordinate scheduling between departments
  • Provide exceptional customer service and communication
  • Record transaction details in our software system
  • Problem solve client, department, and software issues
  • Oversee project coordination
  • Occasional special projects
  • Follow up and follow through so details do not get missed
  • Other administrative duties as needed
  • Provide support to operations as needed
  • Ownership of updating processes and project management
  • Report to senior management and work with them to improve office operations and procedures.

Requirements

  • Excellent verbal and written communication skills
  • Initiate and find solutions to issues
  • Detail-oriented
  • Strong interpersonal skills to interact positively with team and clients
  • Leadership ability to manage challenges
  • Excellent phone etiquette
  • Positive attitude and team player
  • Accountability for actions and attitude
  • Support company mission
  • Self-starter
  • Emotional intelligence
  • Punctual
  • Trustworthy
  • Ability to multitask
  • Experience with Quickbooks online
  • Experience in working with Apple products/Macs
  • Transaction Coordinator, Mortgage Lender, Office Administration, or other real estate experience preferred but not required.

Nice-to-haves

  • Experience in the mortgage, real estate, or title industry is a plus
  • Proficiency in Quickbooks online
  • Experience with Apple products/Macs

Benefits

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee discount
  • Health insurance
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Retirement plan
  • Vision insurance
© 2024 Teal Labs, Inc
Privacy PolicyTerms of Service