Administrative Project Coordinator

$38,516 - $51,868/Yr

State of North Carolina

Full-time - Entry Level

Remote

Executive, Legislative, and Other General Government Support

About the position

The North Carolina Department of Administration (NCDOA) is seeking a motivated, enthusiastic, and skilled Administrative Project Coordinator (Administrative Specialist II) to assist the Council for Women and Youth Involvement (CFWYI) leadership in developing and documenting office-wide policies and procedures. This role involves creating model forms and tools, managing the ongoing development and enhancement of the office's online EBS grants management system, and organizing and streamlining the office's cloud-based records management systems. The Administrative Project Coordinator will provide a full range of support activities for the effective management of CFWYI's virtual Eastern Region Office and coordinate special projects as assigned. Key responsibilities include assisting with the development and documentation of policies and procedures governing the management of state and federal grants for domestic violence and sexual assault victim service providers. The coordinator will also assist in creating and updating tools and resources for use by CFWYI team members, as well as state grantees and federal subgrantees, in troubleshooting issues related to the online EBS grants management system. Additionally, the role requires managing the ongoing development and enhancement of the EBS system by agency partners, creating and maintaining model spreadsheets, forms, and other tools for use by CFWYI staff, and organizing the office's cloud-based document storage systems. The position also supports CFWYI's Eastern Region Director by providing oversight and technical assistance to domestic violence and sexual assault victim service providers in the eastern part of the state. This includes preparing informational updates, sharing resources with eastern region grantees, arranging virtual monthly meetings, assisting with site monitoring visits, and staffing Domestic Violence Commission committee meetings. The Administrative Project Coordinator will perform other duties and assist with special projects as assigned, contributing to the overall mission of the NCDOA to provide effective, efficient, and equitable services to the public.

Responsibilities

• Assist with the development and documentation of office-wide policies and procedures governing the management of state and federal grants for domestic violence and sexual assault victim service providers.
• Assist in the creation and updating of tools and resources for use by other CFWYI team members, as well as state grantees and federal subgrantees, in troubleshooting issues related to the online EBS grants management system.
• Manage the ongoing development and enhancement of the EBS system by agency partners.
• Create and maintain model spreadsheets, forms, and other tools for use by CFWYI staff to streamline and establish consistent and uniform processes across funding streams.
• Organize, streamline, and manage the office's cloud-based document storage systems and the records contained therein.
• Support CFWYI's Eastern Region Director in providing oversight of and technical assistance to CFWYI's domestic violence and sexual assault victim service providers in the eastern part of the state by providing a full range of administrative support services.
• Prepare informational updates for and share resources with eastern region grantees.
• Arrange virtual monthly meetings for eastern region grantees.
• Assist with the coordination of eastern region grantee site monitoring visits.
• Staff Domestic Violence Commission committee meetings.
• Perform other duties and assist with special projects as assigned.

Requirements

• Thorough knowledge of office management practices, procedures, techniques, and technology, and demonstrated ability to develop related policies and resources.
• Demonstrated ability to fully and efficiently utilize office equipment and other relevant technology (software and systems) to meet program needs.
• Demonstrated ability to compile, assimilate and organize electronic information, and skills in records management.
• Demonstrated proficiency with the Office 365 suite and Cloud-based technologies.
• Valid NC Driver's License. Out of State Applicants must have valid Driver's License and acquire NC Driver's License within 60 days of hire.
• Demonstrated ability to complete tasks that require multiple, complex steps and the selection of the most appropriate action within procedural and operational guidelines.
• Demonstrated ability to present ideas clearly and effectively in written form; ability to adjust language or terminology to meet the needs of the audience; and ability to use correct grammar, organization, and structure.

Nice-to-haves

• Familiarity with domestic violence and/or sexual assault services.
• Strong attention to detail and ability to maintain accurate records.
• Ability to identify and understand issues, problems, and opportunities; use effective approaches for choosing a course of action or developing appropriate solutions.
• Strong interpersonal/human relations skills and ability to work collaboratively with stakeholders in various disciplines.
• Initiative to anticipate and solve potential problems.

Benefits

• 12 annual paid holidays
• Health Insurance and Supplemental Benefits including Dental and Vision
• NC State Retirement Plan