Administrative Project Coordinator

$49,920 - $56,160/Yr

Advanced Restoration - San Jose, CA

Full-time

San Jose, CA

Specialty Trade Contractors

About the position

Our business is hiring an administrative project coordinator to join our growing team. We're looking to invest in a candidate interested in team leadership, upward mobility, and the opportunity to work in a fast-paced, high-energy work environment. In this role, you will be responsible for the basic coordination of the team's daily activities, ensuring that all tasks are completed efficiently and effectively. You will communicate with customers, providing them with status updates and addressing any inquiries they may have. This position is ideal for someone who thrives in a dynamic environment and is eager to contribute to the success of the team. As an administrative project coordinator, you will play a crucial role in scheduling and monitoring projects to completion, including organizing meetings and coordinating hygienist testing as needed. You will also be responsible for scheduling tech appointments and inspections, responding to inquiries and requests, and resolving issues in a timely, friendly, and efficient manner. Your ability to identify potential problems, initiate follow-up and corrective action, and request services will be essential in maintaining smooth operations. Building and maintaining front-facing relationships with customers, contractors, service providers, and vendors will be a key aspect of your role, ensuring that all parties are informed and satisfied with the services provided.

Responsibilities

• Schedules and monitors projects to completion, including meetings
• Requests and coordinates hygienist testing as needed
• Schedules tech appointments and inspections
• Responds to inquiries and requests and resolves issues in a timely, friendly, and efficient manner
• Identifies potential problems, initiates follow-up and corrective action, and requests for service
• Maintains front-facing relationships with customers, contractors, service providers, and vendors

Requirements

• Strong written and verbal communication skills are required
• Positive and upbeat demeanor
• Able to work both independently and as a team
• Self-starter and thorough in their work
• Problem solver, resourceful in identifying problems and providing resolutions
• Basic computer skills including experience with Microsoft Office
• Excellent time management, problem-solving, and communication skills
• Bilingual (Spanish) preferred
• Familiarity with Microsoft Office or similar systems
• Displays strong communication, problem-solving, and time-management skills
• High school diploma, G.E.D., or equivalent

Benefits

• Dental insurance
• Health insurance
• Vision insurance
• 6 Paid Holidays