Administrative Project Coordinator

$55,016 - $69,992/Yr

Pratum Companies - Gaithersburg, MD

Full-time - Entry Level

Onsite - Gaithersburg, MD

About the position

The Administrative Project Coordinator at Pratum Companies is responsible for supporting various corporate departments, including property operations and marketing. This full-time role involves managing administrative tasks and projects for multiple company leaders, ensuring effective communication and organization within the team. The position is based in Gaithersburg, MD, and offers a hybrid work option, although it requires residency in the Washington, DC metro area.

Responsibilities

• Prepare, draft, and edit correspondence, communications, letters, e-mails, presentations, and other documents using various software.
• Manage calendars and schedules for meetings, appointments, and projects for team members.
• Support property operations team with projects related to rent reporting, utility reporting, procurement, and collections tracking.
• Assist marketing and HR departments with company announcements, intranet content, social media support, and employee relations activities.
• Conduct research, assemble and analyze data to prepare reports and documents.
• Monitor, respond to, and distribute incoming communications.
• Interact with external clients, associates, and business partners.
• Take accurate and comprehensive notes at meetings as needed.
• Perform other duties, responsibilities, tasks, and projects as assigned.

Requirements

• 3+ years' experience providing administrative support to department head level executives.
• Experience in managing projects and tasks with multiple stakeholders.
• Proficient in MS Office Suite (Teams, Outlook, Word, Excel, PowerPoint).
• Knowledge of standard office administrative practices and procedures.
• High school diploma required; Bachelor's degree is a plus.

Nice-to-haves

• Technical knowledge and experience necessary to perform the tasks and responsibilities.
• Strong organizational skills and ability to multitask in a fast-paced environment.

Benefits

• Health insurance
• Paid holidays
• 2 weeks paid vacation
• 3 weeks sick and related leave
• 11 paid holidays
• Discretionary and/or performance-based bonuses
• Overtime eligibility for hours worked over 40 per week