Administrative Project Coordinator

$58,240 - $58,240/Yr

Abacus I.T. - Los Angeles, CA

Full-time - Entry Level

Los Angeles, CA

Personal and Laundry Services

About the position

We are actively seeking a detail-obsessed, exceptionally organized, and proactive Administrative Project Coordinator to join our team and uphold our reputation for high-quality service. As an Administrative Project Coordinator, you will handle a diverse array of tasks to support our daily operations. Established in 2002, Abacus IT is a leading provider of technology solutions and IT support services. Based in Los Angeles, California, we are a fast-growing company committed to excellence and innovation. This role primarily focuses on project coordination, complemented by key administrative tasks. The successful candidate will ensure the seamless execution of projects and contribute to the efficient operation of our office, demonstrating flexibility and capability in a dynamic environment. As a crucial member of our team, you will handle a variety of tasks: Lead the coordination and completion of projects on time, within budget, and within scope. Set deadlines, assign responsibilities, monitor and summarize project progress. Develop detailed project plans to track progress and manage changes to scope, schedule, and costs. Establish and maintain relationships with third parties/vendors. Prepare comprehensive project documentation and reports for upper management. Assist in managing the President's schedule and priorities with minimal involvement. Handle basic invoicing and collections as part of the accounts receivable process. Support inventory management by tracking IT equipment and supplies. Maintain office organization and manage routine communications. Assist with HR functions such as onboarding and record-keeping.

Responsibilities

• Lead the coordination and completion of projects on time, within budget, and within scope.
• Set deadlines, assign responsibilities, monitor and summarize project progress.
• Develop detailed project plans to track progress and manage changes to scope, schedule, and costs.
• Establish and maintain relationships with third parties/vendors.
• Prepare comprehensive project documentation and reports for upper management.
• Assist in managing the President's schedule and priorities with minimal involvement.
• Handle basic invoicing and collections as part of the accounts receivable process.
• Support inventory management by tracking IT equipment and supplies.
• Maintain office organization and manage routine communications.
• Assist with HR functions such as onboarding and record-keeping.

Requirements

• High school diploma required; advanced administrative coursework and training preferred; Associate's or Bachelor's degree desirable.
• Proven track record with stable work history in an administrative or executive assistant role, preferably in an IT or professional setting.
• Strong organizational, time management, and communication skills.
• Proficiency in Microsoft Office and virtual meeting platforms like Zoom and Microsoft Teams.
• Strong critical thinking and organization skills, capable of managing multiple tasks simultaneously in a high-pressure environment.
• Excellent interpersonal skills, including professional English verbal and written communication abilities.
• Detail-oriented self-starter who can anticipate needs and manage multiple tasks effectively.
• Discretion and integrity in handling sensitive information.

Nice-to-haves

• QuickBooks experience is a plus.
• Experience in IT project management is preferred.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Vision insurance