Administrative Project Coordinator

HDR - Philadelphia, PA

Full-time

Philadelphia, PA

Professional, Scientific, and Technical Services

About the position

The Administrative Project Coordinator at HDR, Inc. plays a vital supportive role in the Philadelphia office, facilitating day-to-day operations and ensuring effective communication among internal teams and external clients. This position requires professionalism, outstanding communication skills, and the ability to thrive in a fast-paced environment while maintaining attention to detail and a positive attitude.

Responsibilities

• Schedule, coordinate and provide administrative support to internal teams and external client meetings.
• Maintain project files in accordance with corporate standards and project document control systems.
• Assist project managers in coordinating subconsultant agreements and invoicing.
• Assist project managers in maintaining and updating project schedules and facilitating monthly project reviews.
• Assist project managers in coordinating communication with multiple project team members, including individuals located in other HDR offices and consultant offices.
• Assist project teams in adhering to corporate quality standards and conduct quality assurance/quality control reviews.
• Execute special assignments under direction of the Project Managers with minimal supervision.
• Provide support for staff including back-up reception duties, directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls and distributing incoming faxes and mail.
• Complete word processing as needed including letters, memos, reports, and labels, meeting set-up, travel arrangements, light accounting and perform other miscellaneous tasks as requested.

Requirements

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

Nice-to-haves

• Associate or Bachelor's degree in Business Administration or related field preferred.
• Minimum 5 years related experience in A/E industry.
• Proficiency with Microsoft Suite, Adobe products including InDesign and Photoshop.
• Excellent verbal and written communication skills.
• Professional, self-motivated, well-organized and detail-oriented with the flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment.
• Knowledge of A/E industry desired.
• Experience working in an office environment.
• Strong preference given to local candidates.

Benefits

• Inclusive work environment
• Employee Network Groups for diverse communities
• Employee ownership culture