ADMINISTRATIVE REGISTRAR II (WEEKDAY ONLY - 2:00 PM - 5:00 PM)

$31,200 - $33,280/Yr

Addison Park District - Addison, IL

Part-time - Entry Level

Addison, IL

About the position

The Administrative Registrar II position at Addison Park District is a part-time role focused on providing excellent customer service and administrative support at the Community Recreation Center. The registrar will be the first point of contact for patrons, assisting with program registrations, handling payments, and ensuring a welcoming environment. This role requires effective communication skills and the ability to manage various administrative tasks efficiently.

Responsibilities

• Greet patrons courteously and respectfully in person and via telephone.
• Register patrons for recreation programs, senior programs, and special events using RECTRAC software.
• Handle cash transactions and follow proper cash handling procedures.
• Process applications for rentals and create reservations in RECTRAC.
• Provide information about rentals and conduct tours of the Community Center when needed.
• Process scholarship applications and donations.
• File accounts payable check payables and match receipts to monthly vouchers.
• Process refunds for programs as needed.
• Assist in setting up for senior programming and events, and track senior club dues.
• Manage daily punch-ins for activities and replenish punch passes as needed.
• Process incoming and outgoing mail and phone calls.
• Prepare and balance daily cash journal reports with accuracy.
• Maintain inventory of facility supplies and materials.
• Establish good working relationships with staff, patrons, and community agencies.
• Assist in general office and administrative needs as assigned.

Requirements

• Must be 18 years of age.
• General knowledge of Word Processing Programs, Excel, Email, and RecTrac.
• Previous customer service experience required.
• Bilingual skills preferred (Polish, Italian, and/or Spanish).

Nice-to-haves

• Experience in a recreational or community service environment.
• Familiarity with cash handling procedures.

Benefits

• Part-time work schedule with flexible hours.
• Opportunity to work in a community-focused environment.