Administrative Reporting Specialist

$72,800 - $79,040/Yr

G-TECH Services - Sunrise, FL

Full-time - Entry Level

Sunrise, FL

Fabricated Metal Product Manufacturing

About the position

The Administrative Reporting Specialist will provide essential administrative support while leveraging analytical skills to gather, analyze, and present data insights. This role is dynamic and requires a blend of organizational skills, attention to detail, and a proactive approach to problem-solving, contributing to operational efficiency within the team.

Responsibilities

• Manage calendars, schedule meetings, and arrange travel for team members.
• Prepare presentations, reports, and other documents.
• Manage email correspondence and handle incoming inquiries.
• Maintain documentation, including policies, procedures, manuals, rosters, and audits.
• Assist with onboarding new team members and managing internal projects.
• Assist in scheduling and coordinating meetings, appointments, and events.
• Manage and organize operational files, records, and databases.
• Monitor and track operational expenses, supplies, and inventory.
• Collaborate with other departments to ensure seamless communication and coordination.
• Assist with the implementation of new operational procedures and workflows.
• Monitor operational performance and identify areas for optimization.
• Collaborate with team members to ensure smooth operations and a positive team environment.
• Collect and organize data from various sources, including spreadsheets, databases, and data collecting platforms.
• Analyze data using appropriate tools and techniques to identify trends, patterns, and insights.
• Create clear and concise reports, presentations, and visualizations to communicate data findings to the team.
• Develop and maintain data dashboards and reports to track key performance indicators (KPIs).
• Assist with data-driven decision-making by providing insights and recommendations based on your analysis.

Requirements

• Bachelor's degree in data analytics, statistics, business management, business administration or equivalent related experiences.
• Experience as a Data Analyst, Administrative Assistant, Operations Administrator or in a similar role.
• Proficiency in Microsoft Office Suite, especially Excel and PowerPoint, and data visualization tools (e.g., Qlik sense, Power BI, Tableau).
• Strong critical, strategic, and analytical skills with experience working with data and using data analysis tools.
• Excellent communication and interpersonal skills, with a strong ability to explain complex data in a clear and concise manner.
• Ability to work independently and manage multiple tasks effectively.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to multitask, prioritize tasks, and work effectively in a fast-paced environment.
• Attention to detail and accuracy in handling documentation and records.
• Proactive and solution-oriented approach to problem-solving.

Nice-to-haves

• Experience with JIRA is a plus.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance