Administrative Secretary 1-2

$45,947 - $70,221/Yr

Ramsey County, MN - Saint Paul, MN

Full-time - Entry Level

Hybrid - Saint Paul, MN

1,001-5,000 employees

About the position

The Administrative Secretary 1-2 position at Ramsey County's Social Services Department is an entry-level role focused on providing secretarial and administrative support. This position is designed for individuals developing the necessary skills to function at a full performance level, with responsibilities that include managing communications, maintaining records, and supporting departmental operations. The role offers flexibility in work arrangements, allowing for a combination of in-office and remote work.

Responsibilities

• Provide secretarial and administrative support in the assigned area.
• Screen phone calls, schedule appointments, and maintain an appointment calendar for the supervisor.
• Arrange meetings and conferences, including notifying participants and preparing necessary materials.
• Make travel and hotel arrangements as needed.
• Act as a liaison with other departments and agencies to maintain a reliable flow of information.
• Answer inquiries and respond to complaints from clients and the public.
• Screen incoming mail and route it appropriately, as well as type and format various documents.
• Maintain and update departmental records and statistics, and recommend new forms or procedures as necessary.
• Assist in budget maintenance and payroll duties, including preparing budget data and monitoring expenditures.
• Analyze administrative policies and procedures to make recommendations for improvements.

Requirements

• High school diploma or equivalent.
• Six years of clerical experience, including two years of secretarial or equivalent experience.
• An Associate's degree may substitute for two years of the required experience; a Bachelor's degree may substitute for four years.

Nice-to-haves

• Experience in a government or public administration setting.
• Familiarity with the Minnesota Government Data Practices Act.

Benefits

• Medical, dental, and vision insurance.
• Paid time off including vacation, holidays, and parental leave.
• Retirement benefits including pension and deferred compensation plans.
• Employee assistance program and wellness programming.
• Flexible work policy with hybrid work options.