Administrative Secretary - Elementary (Pool)

$38,272 - $66,643/Yr

Savannah-chatham County Schools - 21ST Century - Haven Elementary - Savannah, GA

Full-time - Entry Level

Savannah, GA

Social Assistance

About the position

The Administrative Secretary position at Savannah-Chatham County Schools is a vital role that supports the efficient and effective operation of the school. This position is primarily responsible for assisting school staff with various secretarial and clerical tasks, as well as providing exceptional customer service. The Administrative Secretary serves as the first point of contact for visitors and callers, ensuring that all inquiries are handled promptly and professionally. This role requires a high level of organization and the ability to manage multiple tasks simultaneously, including coordinating work orders, maintaining records, and assisting with budget monitoring. The position also involves drafting correspondence, preparing reports, and supporting various school events and projects. The ideal candidate will have a strong background in secretarial work, excellent communication skills, and the ability to work in a fast-paced environment. The role is essential for maintaining a welcoming and efficient school atmosphere, contributing to the overall success of the educational environment.

Responsibilities

• Serve as the first face and voice of customer service for the school, ensuring prompt answering and routing of telephone calls and greeting visitors.
• Assist students with late arrivals, early departures, and other needs.
• Coordinate work orders for maintenance and vendors, including purchase orders and record maintenance.
• Act as the school timekeeper, ensuring accurate entry of employee time and maintenance of absence documentation.
• Receive and distribute inter-office mail, paychecks, notices, and other information for staff and students.
• Assist the principal in monitoring the school budget.
• Coordinate the receipt, accounting, and deposit of student funds or other activity funds.
• Assist with the coordination of various school events or projects such as student registration, fire drills, and staff evaluations.
• Draft correspondence, gather data, prepare reports, and maintain files as needed to support the principal and staff.
• Perform other duties as necessary for the effectiveness of the school.

Requirements

• High school diploma or GED required; coursework or degree in secretarial science or business preferred.
• Certification as a professional secretary is preferred.
• At least three years of experience in a secretarial or high-level clerical role.
• High level of proficiency in word processing, spreadsheet, and other office-related software packages.
• Experience in environments with high volumes of telephone calls and walk-in customers.
• Demonstrable skills in both oral and written communications, including drafting correspondence and preparing reports.
• Experience with standard office equipment and procedures.
• Ability to use judgment to make or recommend decisions related to escalation of issues based on policy.

Nice-to-haves

• Experience in an educational environment is a plus.
• Familiarity with school administrative procedures and policies.

Benefits

• Competitive hourly wage ranging from $18.40 to $32.04.
• Full-time employment with a structured work calendar of 219 or 229 days depending on school level.