City of Columbus, OH - Franklin County, OH
posted 3 days ago
Franklin County, OH
Executive, Legislative, and Other General Government Support
About the position
Under direction, is responsible for serving as the confidential secretary to a position in the executive job family within the classified service; performs related duties as required.
Responsibilities
- Answers telephone calls and gives information to callers, connects callers to appropriate authority, or takes messages as necessary; ensures that priority information is relayed to the executive.
- Schedules appointments and maintains appointment calendar for the executive; locates and reserves appropriate room space for meetings and/or conferences.
- Takes, transcribes, and distributes verbatim minutes of meetings, boards, and hearings.
- Composes letters, office memoranda, and other correspondence for review and/or signature by the executive.
- Types letters, memos, legislation, contracts, and other documents using related software applications.
- Reads, date-stamps, and routes incoming mail for the executive.
- Prepares various information, confidential material, statistical reports, and other special data that may be needed for meetings, conferences, and other purposes.
- Assembles, collates, and copies various and comprehensive documents for meetings, presentations, and other uses.
- Collects and compiles information from various sources.
- Assists with special projects pertaining to the mission of the department.
- Maintains confidential filing system.
- Handles material of a sensitive and confidential nature.
- Participates on various committees and other similar activities.
- May track and verify section's employee work schedule details and time-off information.
Requirements
- Five (5) years of secretarial, clerical, or customer service experience.
- College education may be substituted for up to four (4) years of the required experience on a year-for-year basis (thirty (30) semester/forty-five (45) quarter credit hours equals one (1) year).
