Administrative Secretary III

Prince George's County Public Schools • Upper Marlboro, MD

406d • $61,513 - $123,804

About The Position

The Administrative Secretary III plays a crucial role in providing high-level secretarial and administrative support within the Office of Chief of Staff at the Prince George's County School System. This position requires a comprehensive understanding of the school system's operations and involves frequent interaction with top-level officials. The role demands considerable judgment and tact, as it entails handling diverse problems that may have significant public relations implications. The Administrative Secretary III is responsible for managing the superior's calendar, preparing correspondence, and supervising clerical staff, ensuring efficient office operations.

Requirements

• Thorough knowledge of responsible secretarial duties and office management practices.
• Thorough knowledge of office terminology, good English usage, and letter writing style.
• Thorough knowledge of the organizational structure, programs, policies, and functions of the Prince George's County School System.
• Ability to exercise good judgment in applying a wide range of operating procedures and policies.
• Ability to carry out administrative work and pass a pre-employment exam.
• Ability to take and transcribe dictation at a high rate of speed.
• Ability to follow complex oral and written directions.
• Ability to meet top-level officials with tact and diplomacy and establish good working relationships.
• Demonstrated ability to maintain complex clerical records and prepare reports from such records.
• Ability to work under pressure and make decisions in accordance with laws and established procedures.

Responsibilities

• Receive telephone and personal callers, screening those that can be handled by other offices and referring them appropriately.
• Act as an intermediary for the superior in contacts with school and central office personnel, parents, and other agencies.
• Explain and interpret administrative decisions and policies to others, answering inquiries and resolving problems.
• Maintain the superior's calendar and schedule appointments and conferences without prior clearance.
• Make arrangements for conferences, including space, time, and assembling background material.
• Read and screen incoming correspondence, forwarding necessary items to the superior with background materials.
• Prepare memoranda and correspondence for review and signature of the superior.
• Maintain control records on incoming correspondence and action documents, following up on work in process.
• Read outgoing correspondence for accuracy and consult with superiors on policy and factual correctness.
• Assign, supervise, and coordinate the work of subordinate employees, developing office forms and procedures.

Benefits

• Direct Deposit is expected as a condition of new hire employment.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: High school or GED