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Administrative Secretary
$64,515 - $82,423/Yr
Rancho Santiago Community College - Santa Ana, CA
posted 3 months ago
Full-time - Entry Level
Santa Ana, CA
Educational Services
About the position
The Administrative Secretary at Rancho Santiago Community College District plays a crucial role in supporting administrative functions by performing secretarial duties, organizing office activities, and coordinating communications within the office. This position requires a blend of administrative skills, attention to detail, and the ability to manage various office tasks efficiently.
Responsibilities
- Perform secretarial duties such as receiving visitors and incoming calls.
- Schedule meetings and appointments.
- Prepare varied and specialized documents including letters, memos, reports, and requisitions.
- Organize office activities including filing systems and record-keeping systems.
- Train, lead, and coordinate the work of clerical assistants as needed.
- Compile data and information from files and records.
- Coordinate office communications and keep administrators informed.
- Order and issue office supplies and maintain departmental budget.
Requirements
- One year of college-level training in office management or a similar field.
- Three years of responsible office experience, including one year equivalent to an Administrative Clerk in this District/College.
- Thorough knowledge of English, grammar, spelling, and punctuation.
- Good knowledge of filing and filing systems, record-keeping systems, and modern office methods.
Nice-to-haves
- Bilingual ability (if needed)
- Demonstrated experience and sensitivity to diversity, equity, and inclusion.
Benefits
- Health insurance coverage
- Paid holidays
- Professional development opportunities
- Flexible scheduling options
