Administrative Secretary

$71,219 - $71,219/Yr

NYU - New York, NY

Full-time - Entry Level

New York, NY

Educational Services

About the position

The Administrative Secretary position at New York University involves providing general assistance and support to several professors within the department. The primary responsibility of this role is to perform a variety of clerical, secretarial, and general office duties. This includes serving as the office receptionist, where the individual will be responsible for answering phones, greeting visitors, and scheduling appointments. The role also requires performing general word processing, spreadsheet, and data entry tasks utilizing basic level functions. Additionally, the Administrative Secretary will maintain simple department budgets and delegate routine tasks to students as needed. This position is crucial for ensuring the smooth operation of the department and supporting the academic and administrative needs of the faculty. The ideal candidate will be organized, detail-oriented, and capable of managing multiple tasks efficiently. The role is based in a hybrid work environment, allowing for a combination of in-office and remote work, which provides flexibility while maintaining a strong connection to the university community. The Administrative Secretary will also have opportunities for professional development and growth within the university, contributing to a vibrant academic atmosphere.

Responsibilities

• Perform clerical, secretarial, and general office duties for the department.
• Serve as office receptionist, answering phones and greeting visitors.
• Schedule appointments for professors and manage their calendars.
• Perform general word processing, spreadsheet, and data entry duties.
• Maintain simple department budgets and assist in financial tracking.
• Delegate routine tasks to students to ensure efficient office operations.

Requirements

• High School diploma or equivalent required.
• 1 year of office experience required.
• Proficiency with basic word processing, spreadsheet, and database applications required.
• Light to moderate accurate keyboarding skills required.

Nice-to-haves

• 2 years of office experience preferred.
• Proficiency with intermediate Microsoft Word and basic Microsoft Excel preferred.
• Moderate accurate keyboarding skills preferred.

Benefits

• Tuition remission for employees and their dependents.
• Competitive benefits and perks including health insurance and retirement plans.