Administrative Secretary

Tulane University - New Orleans, LA

Full-time

New Orleans, LA

Educational Services

About the position

The Administrative Secretary at Tulane University will be responsible for providing comprehensive secretarial support to the Sponsored Projects Administration. This role involves a variety of tasks that require a high level of organization, attention to detail, and the ability to manage multiple priorities effectively. The Administrative Secretary will be expected to handle both standard and advanced secretarial duties, which may include managing correspondence, scheduling meetings, and maintaining records related to sponsored projects. Additionally, the position may require the preparation of reports and documents, as well as assisting in the coordination of project activities and communications with various stakeholders. In this role, the Administrative Secretary will also be responsible for ensuring that all administrative processes are carried out efficiently and in compliance with university policies and procedures. This may involve liaising with faculty, staff, and external partners to facilitate the smooth operation of sponsored projects. The ideal candidate will possess strong communication skills, both written and verbal, and will be adept at using various office software and tools to enhance productivity and organization. The Administrative Secretary will play a crucial role in supporting the Sponsored Projects Administration team, contributing to the overall success of the department by ensuring that administrative tasks are completed accurately and in a timely manner. This position offers an opportunity to work in a dynamic environment within a prestigious university, where the successful candidate can develop their skills and grow professionally.

Responsibilities

• Perform standard and advanced secretarial duties for Sponsored Projects Administration.
• Manage correspondence and communications related to sponsored projects.
• Schedule meetings and maintain calendars for project activities.
• Prepare reports and documents as required by the administration.
• Assist in the coordination of project activities and communications with stakeholders.
• Ensure compliance with university policies and procedures in all administrative processes.

Requirements

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in office software and tools.
• Ability to manage multiple priorities effectively.
• Experience in a secretarial or administrative support role.

Nice-to-haves

• Familiarity with sponsored projects and grant administration.
• Experience working in a higher education environment.