Administrative Secretary

About the position

The position is for a full-time Administrative Secretary at Worthington Park Elementary School, requiring 8 hours of work per day, Monday through Friday, on a 221-day calendar. The role involves performing complex, confidential, and financial secretarial duties.

Responsibilities

• Greets and provides customer service to parents, staff, and students
• Assists in the preparation of the site budget and maintains all financial records for the school/department
• Collects, verifies, and deposits for the Board of Education fines, fees, monies received and student activity funds
• Prepares purchase orders, performs verification of invoicing on materials received, and stores and distributes materials
• Inputs, maintains and verifies for accuracy EMIS reporting information
• Creates and maintains confidential correspondence and report files (e.g., personnel files, student cumulative records, health and medical records)
• Creates and prepares items to be presented to the Board of Education
• Prepares detailed electronic reports and records and keyboards information into a computer (e.g., spreadsheets; district, state, and federal reports; absence reporting; student reporting; correspondence; newsletters; transcripts; substitute personnel; rosters; memos; requisitions; and work orders)
• Extracts and prepares files for archiving and electronic retrieval
• Operates office technology (e.g., computers, laptops, printers, fax, copy machines)
• Enters and extracts information from a computer using various software programs (e.g., management, personnel, spreadsheets, purchase orders, student system, staff absences, and budgetary)
• Communicates both orally and in writing to the public and staff on school district policies and procedures
• Coordinates and sets meetings and appointments for supervisor
• Processes and keeps up-to-date schedules (e.g., teachers, student teachers, educational assistants, nurses, other school personnel, and building utilization)
• Takes daily attendance; follows up with supervisor or parents on attendance issues
• Administers first aid to students when the nurse is not in the building
• Administers medications to students consistent with District policies and student IEP's
• Contacts parents of ill or injured students; makes arrangements to transport ill or injured students to the hospital or their home
• Receives, sorts, and processes mail
• Transmits information and instructions from the supervisor to others
• Interacts occasionally with the public and staff in conflict situations
• Develops processes to complete projects given by supervisor

Requirements

• Considerable skill, knowledge, and ability in secretarial methods
• Considerable skill, knowledge and ability with a computer and software applications in word, spreadsheet, presentation, and database applications
• Considerable knowledge of accounting and bookkeeping procedures
• Considerable knowledge and skill in handling sensitive issues of a confidential nature
• Considerable skill in written and oral communications
• Considerable skill, knowledge, and ability to keyboard quickly and accurately
• Ability to perform complex work with detail and accuracy
• Thorough knowledge of English usage and grammar
• Ability to make arithmetical calculations quickly and accurately
• Ability to qualify under the district's Position Schedule Bond
• Ability to analyze and seek solutions to problems
• Ability to organize work procedures and multi-task to meet site needs
• Ability to use technology to complete daily and assigned tasks appropriate for the position
• Ability to develop and maintain effective working relationships with others

Benefits

• Salary Range $24.77/hr. to $31.52/hr.