Administrative Secretary

Alabama State University - Montgomery, AL

Full-time

Montgomery, AL

Educational Services

About the position

The Administrative Secretary at Alabama State University provides essential administrative support to the Division of Student Life. This role focuses on organization, communication, and various administrative processes, working directly under the supervision of the Director of Student Life. The successful candidate will utilize their experience with PeopleSoft and demonstrate creativity and judgment in accomplishing tasks.

Responsibilities

• Provide administrative and marketing support to the Director of Student Life and other coordinators
• Manage and maintain confidential and time-sensitive materials
• Answer and direct phone calls and emails to appropriate personnel
• Assist with scheduling and coordinating meetings and events
• Prepare and edit correspondence, reports, and other documents
• Manage the Student Life Office's filing system and ensure proper organization and storage of documents and content
• Maintain the Student Life Office's social media accounts and ensure regular updates
• Maintain the Student Life Office's website and ensure regular updates
• Monitor and respond to inquiries and comments on social media and other digital platforms
• Process travel arrangements, requisitions, purchase orders, contracts, and letters of determination using PeopleSoft
• Perform other duties as assigned

Requirements

• An Associate degree in Secretarial Science, Office Administration or other appropriate field with one year of administrative or secretarial experience
• A certificate in Secretarial Science with 2 years of administrative or secretarial experience
• Typing proficiency of 40 net words per minute

Nice-to-haves

• Proven experience as an Administrative Secretary or similar administrative role
• Knowledge of social media platforms, video editing software, and other digital tools