Administrative Secretary

Noland Health Services - Daphne, AL

Full-time - Entry Level

Daphne, AL

Nursing and Residential Care Facilities

About the position

The position involves performing various administrative duties to support the Executive Director. The role requires a proactive approach to managing documentation, assisting with employee onboarding, and maintaining records related to human resources and office management. The individual will be responsible for ensuring that all administrative tasks are completed efficiently and accurately, contributing to the overall functioning of the organization.

Responsibilities

• Perform general secretarial and administrative duties in support of Executive Director.
• Maintain all general and electronic filing.
• Organize, scan and import new employee paperwork and all other appropriate documentation into paperless filing system in a timely manner.
• Assemble on-boarding packets and new hire orientation packets.
• Issue employee badges.
• Check initial and annual OIG queries, initial and annual Nurse Aide Registry and license verifications of employees and prospective employees.
• Assist employees in entry of changes to address, tax forms, direct deposit, etc. into HRIS.
• Schedule pre-employment surveys, interviews, drug screens and physicals for prospective employees as directed.
• Collect, review, and edit time and attendance data in time and attendance system in accordance with policy in absence of Human Resources Manager.
• Provide back-up coverage for facility tours. Assist with additional Admissions duties as needed.
• Assist with maintaining data for daily, weekly, and monthly reports.
• Order office supplies as needed.
• Prepare, submit and maintain Capital Expenditure Requests as directed.
• Maintain all records related to accounts payable.
• Assist facility management with employee relations events.
• Perform other duties as directed.

Requirements

• High School diploma or equivalent required.
• Minimum of one year human resources or business office experience preferred.
• Experience in reception and/or business office in a long term care setting.