Administrative Secretary

City Of El Paso • El Paso, TX

384d • $38,080 - $63,580

About The Position

The Administrative Secretary position at the City of El Paso involves providing comprehensive administrative support to executive-level employees, ensuring efficient management of their schedules and communications. The role requires a high level of organization, attention to detail, and the ability to handle confidential information while coordinating various administrative tasks and supervising a team of support staff.

Requirements

• High School diploma or GED.
• Five (5) years of office support experience.
• Typing skills, with a requirement to type at a rate of 50 wpm.

Responsibilities

• Plan and direct personal secretarial support duties for executive-level employees.
• Transcribe, edit, and finalize correspondence authored by the supervisor.
• Review and ensure proper distribution of mail, email, or telephone communications.
• Prepare memoranda and standard correspondence on designated topics.
• Arrange travel itineraries for departmental staff and coordinate meetings.
• Review citizen complaints and prepare authorized responses.
• Prepare and post agendas for public meetings and record meeting minutes.
• Establish and maintain files and records, ensuring accuracy and completeness.
• Oversee and distribute regular and special reports on operating strategies.
• Provide general human resource and accounting support services for the department.
• Supervise an assigned administrative support team, including scheduling and performance appraisal.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED