Administrative Secretary

$20,800 - $26,000/Yr

Redeemer Lutheran Church - Allentown, PA

Part-time - Entry Level

Allentown, PA

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Administrative Secretary at Redeemer Lutheran Church plays a vital role in fostering a positive and professional environment that aligns with the church's mission of sharing the love of God and welcoming all individuals into the community. This position is essential in supporting the church's activities by coordinating and communicating various worship, fellowship, and service opportunities. The Administrative Secretary will work closely with church staff, leaders, members, and ministry partners to ensure that all communications are clear, timely, and effective. In this role, the Administrative Secretary will be responsible for maintaining a welcoming presence in the office, answering phone calls, and greeting visitors. They will collaborate with the pastor and staff to prepare materials for worship services, including creating PowerPoint slides and worship bulletins. Additionally, the secretary will manage the church's communications by preparing and distributing a bi-monthly newsletter, maintaining the church's website, and updating social media platforms. The position requires proficiency in various Microsoft programs, Google Docs, and other communication tools. The Administrative Secretary will also be responsible for maintaining membership information in the church's database, communicating announcements through multiple channels, and supporting staff and ministry teams in using technology effectively. This role is crucial for ensuring that the church operates smoothly and that all members are informed and engaged in church activities.

Responsibilities

• Maintains a positive, professional, and welcoming presence when answering phone calls and receiving people into the office.
• Collaborates with pastor, staff, and members to prepare materials for worship services, including Power Point slides and worship bulletins.
• Prepares and sends bi-monthly newsletter to the congregation via snail mail and email using Mail Chimp.
• Maintains and updates the congregational website using Square Space.
• Maintains and updates Redeemer's social media presence.
• Manages Microsoft Programs including Power Point, Excel, Word, and Google Docs.
• Maintains membership information on the cloud-based church database (Shepherd's Staff).
• Communicates announcements across multiple platforms, including the website, outdoor sign, Facebook, newsletter, bulletins, and emails.
• Creates graphics and other media for communications and publications via Redeemer sign, newsletter, correspondence, Facebook, and Instagram as needed.
• Supports staff, ministry teams, and members in using technology such as Zoom and Share Point.
• Prepares periodic congregational mailing and correspondence.
• Attends and provides updates at monthly staff meetings.
• Maintains temperature control via computer for heating and cooling of the Worship Center and the Educational Building.
• Maintains and orders office supplies and coordinates maintenance/repairs with the sexton and head of Support Ministry.
• Performs other duties as assigned.

Requirements

• Excellent verbal and written communication skills.
• Strong interpersonal skills and a commitment to maintain confidentiality.
• Strong orientation towards details and how they relate to broader needs.
• Excellent organizational and time management skills.
• Demonstrated experience using Microsoft Office software, Share Point, and Google Docs.
• Willingness to learn new software and tools.

Nice-to-haves

• Preferred experience in basic graphic design (Canva).
• Experience with website management (Squarespace).
• Experience with email marketing (Mailchimp).
• Experience with membership databases (Shepherd's Staff).

Benefits

• Paid time off