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Administrative Secretary
Tennessee Board of Regents - Tullahoma, TN
posted about 2 months ago
About the position
The Administrative Secretary at Motlow State Community College provides essential administrative support to the Dean or Director of the Humanities & Social Sciences department. This role involves performing general office duties, managing clerical tasks, and overseeing temporary or part-time clerical employees. The position is crucial for maintaining efficient operations within the academic environment and ensuring effective communication among faculty, staff, and students.
Responsibilities
- Provides general administrative support for Academic Deans or Directors, full-time faculty, adjunct faculty, and other campus constituencies.
- Oversees multiple budgets including allocations, travel, disbursements, purchasing, verification, account reconciliation, and financial reports.
- Provides administrative support for calendar assistance, scheduling, and coordinating travel for meetings, seminars, and events.
- Facilitates and coordinates campus events and productions such as theatre productions, musical performances, and training sessions.
- Communicates verbally and in writing with faculty, staff, administration, students, and other stakeholders while maintaining confidentiality and FERPA standards.
- Creates and maintains minutes of meetings, correspondence, reports, and other records for Deans or Directors and faculty.
- Processes and maintains required documentation in accordance with established procedures and deadlines.
Requirements
- High school diploma or equivalent with a minimum of three years clerical or secretarial experience in an educational or business setting.
- Strong computer skills including database management, word processing, spreadsheets, and email.
- Knowledge of standard accounting procedures including budgets, estimates, price quotes, purchasing, and account reconciliation.
Nice-to-haves
- Associate degree or higher from an accredited institution with three years of clerical or secretarial experience in an educational, accounting, or business setting.
- Knowledge of Motlow and TBR policies and procedures.
Benefits
- 401K plan with match
- Thirteen paid annual holidays
- Annual and sick leave days
- Health and dental insurance
- Tuition discounts
- State employee discounts
