Baker Donelson - Raleigh, NC
posted about 2 months ago
Full-time - Entry Level
Raleigh, NC
Professional, Scientific, and Technical Services
About the position
The Administrative Services Specialist at Baker Donelson in Raleigh, NC, is responsible for providing comprehensive administrative support to attorneys and staff across all offices. This role requires exceptional communication, organizational, and computer skills, with a focus on detail-oriented tasks in a fast-paced environment.
Responsibilities
- Providing services such as copying, printing, scanning, and mailing.
- Preparing expense reports and check requests.
- Assisting with electronic client files and physical file creation.
- Coordinating with third-party vendors.
- Performing data entry and scheduling meetings and conferences.
- Arranging travel and distributing materials for meetings.
- Handling time entry and downloading documents from external sites.
- Reconciling bills and processing W-9 requests.
- Managing facilities and ordering office supplies.
- Coordinating hospitality services and courier services.
- Completing other projects as assigned.
Requirements
- Administrative experience, preferably in a law firm.
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel).
- Strong interpersonal skills for effective communication.
- Ability to organize and prioritize tasks under time constraints.
- Exceptional client service skills and confidentiality.
- Excellent proofreading skills.
- Ability to work effectively both independently and in a team.
Nice-to-haves
- Experience in a legal administrative role.
- Basic knowledge of office equipment, including copiers.
