City of Dallas, TX - Majestic, KY
posted 3 days ago
About the position
The City of Dallas is seeking an Administrative Specialist I to perform entry-level administrative support or technical program assistance. This role involves disseminating information for various functions, maintaining filing systems, and providing internal administrative support. The position works under general supervision with moderate latitude for the use of initiative and independent judgment. The Administrative Specialist I will assist in planning and executing departmental programs, develop and maintain record-keeping systems, and handle general accounting duties. The role also includes preparing reports, coordinating meetings, and providing customer service to ensure the smooth operation of departmental functions.
Responsibilities
- Prepares, interprets, and disseminates information concerning departmental programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
- Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties.
- Assists in the development of administrative or technical policies and procedures for programs, department initiatives, or other projects.
- Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department.
- Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met.
- Assists in the preparation of presentations for administrative hearings.
- Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing.
- May assist in the development of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date.
- Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensures the procurement of required essentials.
- Performs any and all other work as needed or assigned.
Requirements
- High school diploma or GED.
- Three (3) years administrative support experience involving two (2) or more of the following: accounts payable/receivable, correspondence/publication preparation, procurement, budget analysis/preparation, contract administration, policy/procedure development, records management and/or report writing, financial management.
Nice-to-haves
- An associate degree in any field plus one (1) year of the specified experience will meet the education and experience requirements.
- A bachelor's degree in business, education, or social science field will meet the education and experience requirements.
- A bachelor's degree or higher in any field other than those stated above, plus one (1) year of the specified experience will meet the education and experience requirements.
- A master's degree or higher in business, education, or social science field will meet the education and experience requirement.
Benefits
- Competitive salary
- Five-year vested pension plan
- Health, vision, and dental insurance
- Pet insurance
- Tuition reimbursement
- Qualifying childcare assistance
- Paid time off
- And more
