Administrative Specialist II - Human Resources

$54,989 - $67,642/Yr

Alexandria City Public Schools - Alexandria, VA

Full-time

Alexandria, VA

Educational Services

About the position

The Administrative Specialist II in Human Resources is responsible for the overall day-to-day office administration of the Human Resources Department. This role involves specialized administrative work, including developing reports to monitor contracts, budgets, and expenditures, and acting as a liaison to various committees. The position provides support to the Executive Director of Human Resources and other HR staff, ensuring efficient operations within the department.

Responsibilities

• Oversee day-to-day office operations of the Human Resources Department.
• Support the Executive Director, Chief of Staff, and HR personnel with administrative activities using various automated systems.
• Greet visitors to the HR Department and provide guidance and support as appropriate.
• Meet with stakeholders to assess issues and refer them to the appropriate staff for resolution.
• Prepare a variety of written materials including reports, memos, and financial information.
• Provide telephone and email support for inquiries from internal and external parties.
• Manage on-site emergencies within the HR Department as they arise.
• Help develop operating budgets and associated spreadsheets for managerial decision making.
• Monitor and reconcile various finance and budget reports.
• Process documents in compliance with program, district, state, and federal requirements.
• Develop specialized reports and represent the HR Department on various committees.
• Oversee contracts, grants, and procurements to ensure compliance with requirements.
• Coordinate schedules, meetings, travel, and activities for the Executive Director and HR tasks.
• Create and maintain confidential and non-confidential files and records.
• Manage office staff time and leave usage, overseeing payroll activities.
• Help manage travel reimbursements and ordering of materials and supplies.
• Research HR best practices and current policies to provide information for administrative requirements.
• Respond to inquiries from key personnel to facilitate communication and resolve issues.
• Manage requests for temporary staff services and coordinate with staffing agencies.

Requirements

• High school diploma or equivalent required; Associate's Degree preferred.
• One year of specialized administrative work in support of a high-level official.

Benefits

• Full-time position with a salary range of $54,988.80 - $67,641.60 per year.
• Work schedule from Monday to Friday, 8:00 am to 5:00 pm.