Administrative Specialist III - Engineering

$77,652 - $99,221/Yr

City of West Hollywood, CA - Santa Monica, CA

Full-time - Mid Level

Santa Monica, CA

About the position

The Administrative Specialist III position at the City of West Hollywood involves performing a variety of complex administrative functions in support of an executive level position or department director. The role requires strong communication skills, contract processing experience, and knowledge of budgeting, while ensuring efficient office operations and support for various administrative tasks.

Responsibilities

• Compose correspondence and develop complex reports by researching and gathering information/statistics.
• Research and process purchase orders, coordinating and attending meetings, and taking minutes.
• Maintain personnel files and process related paperwork.
• Track budget expenditures and assist in the preparation of the budget.
• Process various financial documents and order supplies.
• Prepare payroll and enter information accurately.
• Coordinate travel arrangements and make reservations.
• Serve as liaison and/or secretary to various boards and commissions, organizing meetings and maintaining documents.
• Assist in the formulation of the budget, including making recommendations and preparing forms.

Requirements

• High school diploma or GED; Associate's degree in a related field preferred.
• 3 to 4 years of progressively responsible related experience.
• Strong written and verbal communication skills.
• Experience in contract processing and management.
• Knowledge of budgeting and financial tracking.

Nice-to-haves

• Experience with complex accounting and budgeting principles.
• Familiarity with office administrative and secretarial practices and procedures.

Benefits

• Paid holidays
• Disability insurance
• Dependent care reimbursement
• Health insurance
• Dental insurance
• Flexible spending account
• Tuition reimbursement
• Vision insurance
• Life insurance