Administrative Specialist III - Human Resources & Presidents Office

$37,398 - $37,398/Yr

Illinois Wesleyan University - Bloomington, IL

Full-time - Entry Level

Bloomington, IL

Educational Services

About the position

The Administrative Specialist III position in the Human Resources and President's Office at Illinois Wesleyan University is responsible for managing the front desk operations and providing administrative support to both the Human Resources Office and the Office of the President. This full-time role requires maintaining confidentiality, frequent interaction with community partners, and various administrative tasks to ensure smooth operations within the offices.

Responsibilities

• Provide administrative support for the Human Resources Office, serving as the first point of contact, answering phone calls, and greeting/directing walk-in traffic.
• Answer general questions and provide backup for other staff as needed.
• Maintain personnel files and intake new hire paperwork.
• Assist with employee recognition events and service awards.
• Co-administer the employee benefit of tuition exchange and assign employee training as needed.
• Monitor HR budget lines, code expenses/reimbursements, and run reports and summaries of expenditures.
• Support annual projects and administer the records retention schedule.
• Provide administrative support for the Office of the President, including coding expenses/reimbursements and interoffice transfers for payment.
• Run reports and summaries of expenditures and process monthly transaction envelopes.
• Provide clerical support including printing, filing, and photocopying.
• Assist with scheduling meetings, making travel arrangements, ordering office supplies, and maintaining contact lists.
• Support event coordination and logistics, and perform other duties as assigned.

Requirements

• High school diploma/GED required.
• Three years related office experience.
• Ability to maintain sensitive and confidential information.

Benefits

• Health insurance coverage
• Retirement benefits
• Considerable time off
• Access to multiple tuition programs for employees and dependents