ADMINISTRATIVE SPECIALIST III (Operations Coordinator)

$47,536 - $61,321/Yr

Unclassified - Baltimore, MD

Full-time - Entry Level

Baltimore, MD

About the position

The Operations Coordinator plays a vital role within the Community & Stakeholder Engagement team of Maryland's Family and Medical Leave Insurance (FAMLI) program. This position is responsible for providing operational and administrative support to enhance the engagement strategy with community members and stakeholders, ensuring effective outreach and communication about the FAMLI program.

Responsibilities

• Manage FAMLI outreach and stakeholder engagement events schedule.
• Serve as point of contact and coordinate logistics for event and meeting requests.
• Assist with the execution of FAMLI-organized meetings and events.
• Make all necessary arrangements for stakeholder outreach and engagement related travel and perform required administrative follow-up and record-keeping.
• Respond to correspondence for the Strategic Communications and Community & Stakeholder Engagement teams.
• Schedule meetings with stakeholders and other relevant parties.
• Assist with document management and version control.
• Manage and oversee the inventory for FAMLI's marketing materials and resources in consultation with the Strategic Communications Lead and Community & Stakeholder Engagement Lead.
• Prepare materials for outreach activities and events in consultation with Strategic Communications and Community & Stakeholder Engagement Team members.

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Nice-to-haves

• Experience with inventory management and supply ordering.
• Experience with making travel arrangements, including booking travel and processing reimbursements.
• Experience coordinating community events.
• Experience using Google Workspace and Microsoft Suite.

Benefits

• Flexible hours and hybrid teleworking
• Paid holidays 12-13 per year
• 6 additional 'personal days' at the beginning of every year
• Generous paid leave package (annual, sick, personal and compensatory leave)
• State Pension ('defined benefit' plan)
• Tax-deferred supplemental retirement savings plans (401(k) and 457)
• Free parking
• Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health Services
• Flexible Spending Account plans for Health Care and Daycare
• State Employees Credit Union