ADMINISTRATIVE SPECIALIST III (PAYROLL COORDINATOR TRAINEE)

$47,536 - $75,820/Yr

State of Maryland - Baltimore, MD

Full-time - Entry Level

Baltimore, MD

Executive, Legislative, and Other General Government Support

About the position

The Maryland Department of Health (MDH) is seeking a dedicated Payroll Coordinator Trainee to join the Office of Human Resources. This full-time position is crucial for processing payroll for approximately 10,300 employees, including 8,200 regular and 2,100 contractual staff. The Payroll Coordinator will serve as a subject matter expert across 14 Headquarters programs, 11 healthcare facilities, and 23 Local Health Departments within MDH. The role involves navigating the automated Workday system to audit, investigate, analyze, and resolve payroll and leave issues for MDH employees. The successful candidate will be responsible for auditing and adjusting timesheets, interpreting reports, and ensuring accurate payroll processing while adhering to strict deadlines and time constraints set by Workday and the Central Payroll Bureau. In addition to technical skills, this position requires a high degree of confidentiality due to the sensitive nature of the information handled, including personal identifying information, health records, employment records, and payroll data. The Payroll Coordinator will play a vital role in maintaining the integrity and accuracy of payroll operations, ensuring that all employees are compensated correctly and on time. This position is located in Baltimore City and is eligible for telework, providing flexibility in the work environment.

Responsibilities

• Process time and gross payroll for approximately 10,300 MDH employees.
• Function as a subject matter expert for all 14 Headquarters programs, 11 healthcare facilities, and 23 Local Health Departments.
• Navigate the Workday system to audit, investigate, analyze, and resolve payroll and leave issues.
• Audit and adjust timesheets to ensure accurate payroll processing.
• Interpret payroll reports to ensure correct pay to employees.
• Meet all deadlines and time constraints for Workday and Central Payroll Bureau.

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work.
• 30 college credit hours from an accredited college or university may substitute for each year of required experience.
• U.S. Armed Forces military service experience may substitute for required experience.

Nice-to-haves

• Payroll experience
• Workday experience
• Experience using Microsoft Excel