Administrative Specialist, Senior (AQX, Acquisition Integration NEW

OBXtek - Washington, DC

Full-time - Senior

Washington, DC

Professional, Scientific, and Technical Services

About the position

The Senior Administrative Specialist position at OBXtek, Inc. supports the Secretary of the Air Force Headquarters under the STAQSS II contract. This role involves providing expert administrative support to the Acquisition Integration Programs Directorate, managing various administrative tasks, and ensuring effective communication and coordination among stakeholders. The position requires handling confidential information and supporting over 30 staff members, while also being adaptable to telework and on-site requirements based on mission needs.

Responsibilities

• Perform administrative duties such as managing calendars and phone lists, executing government administrative policies, greeting visitors, and answering phones.
• Assist in coordinating relationships with stakeholders at all levels for the directorate, including managing workflow emails and external applications.
• Set up and maintain required records and directorate file plan/records management, including SharePoint databases and MS-Teams channels.
• Facilitate directorate hiring and onboarding of personnel as needed.
• Manage, monitor, and track action item taskings, including responding to inquiries and reviewing responses for correctness.
• Engage members and external stakeholders on travel-related items, including processing travel arrangements and vouchers.
• Coordinate with other directorate personnel as appropriate.
• Receive and distribute mail and manage email correspondence.
• Manage, organize, and order office supplies and funding requests as needed.
• Handle confidential and classified information and communications.

Requirements

• Active Secret clearance
• A minimum of 10 years of experience supporting Senior DoD officials, Senior Executive Services, and/or General/Flag Officers.
• Master's degree in any discipline.

Benefits

• Comprehensive medical, dental, and vision plans
• Flexible Spending Accounts
• Matching 401K
• Paid time off
• Tuition reimbursement plans