Administrative Specialist

Emergency Infant Services • Tulsa, OK

384d • $41,600 - $41,600

About The Position

The Administrative Specialist at Emergency Infant Services plays a crucial role in ensuring the smooth operation of the office by providing comprehensive administrative support to the Executive Director and the organization. This position is essential for enhancing the overall efficiency of daily activities, managing schedules, and supporting various organizational functions, including accounting and event planning.

Requirements

• High school diploma or GED required; associate or bachelor's degree preferred.
• Minimum of 3-5 years of progressive administrative experience supporting senior to executive level management.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Proficient in various office technologies and project management.

Nice To Haves

• Experience in bookkeeping and basic accounting tasks.
• Familiarity with HR support functions, including recruiting and onboarding.

Responsibilities

• Provide administrative support to the Executive Director, including scheduling and managing calendars.
• Categorize, sort, and file emails and meeting notes.
• Process paperwork and assist with various tasks and projects to support the Executive Director's strategic priorities.
• Serve as a liaison to Board Officers, Board of Directors, and Board Committees.
• Provide accounting support, including managing timecards and payroll processing.
• Assist in the planning and execution of fundraising events and activities.
• Coordinate volunteers and manage event logistics.

Benefits

• Health insurance
• Dental insurance
• Paid time off
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Social Assistance
• Education Level: High school or GED